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Accounts Payable Assistant

Finance | Novato, CA | Full Time

Job Description

SUMMARY: Primary responsibility for distributor bill-backs, assist accounts payable, filing and other accounting, clerical and administrative duties as assigned.



The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.



  • Review, validate, code, track and obtain approval for distributor bill-backs.
  • Posting of 3-way match invoices.
  • Prepare and store new vendor set up forms.
  • Assist in new process development as required.
  • Document and maintain process and work flow.



  • Assist entering Accounts Payable invoices
  • Code and validate Accounts Payable invoices
  • Filing
  • Other duties as assigned.



This is a small team that requires individuals to be diverse in their capabilities and organized in their approach.

  • Strong organizational skills.
  • One year of previous experience
  • Attention to detail
  • Must be able to work well in a team environment
  • Proficient on Microsoft Office applications including Word and Excel. 
  • Knowledge and/or experience with accounting systems is essential and experience with Microsoft Dynamics/Navision is a plus.
  • Strong organizational skills.
  • 10-key by touch.
  • Demonstrated ability to calculate figures and amounts.
  • Commitment to excellence and high standards.
  • Excellent written and verbal communication skills.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace.



While performing the duties of this job, the employee is frequently required to do the following:

  • Sit for prolonged periods.
  • Calculate figures and amounts.



  • General office environment.