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Procurement Associate

HOL Production | Getzville, NY | Full Time | From $18.00 to $19.00 per hour

Job Description

About the Company
William S. Hein & Co., Inc. is a leading, family-run publishing company that has been serving the worldwide library community for 100 years. At its core function, the company distributes legal information to libraries via HeinOnline, a premier online research platform, while also publishing, reprinting, and providing micrographic materials.

Company Amenities and Benefits
Our recently remodeled, modern office is conveniently located creek-side in suburban Buffalo, minutes from the University at Buffalo Amherst Campus. Inside the Hein suite, enjoy a comfortable and relaxing workspace equipped with massage chairs, games and televisions, an onsite gym, and an in-house café. Outside, enjoy scenic views, go for a run after work, or take a leisurely walk on your lunch.

Your comprehensive benefits package would also include: 

  1. Competitive Salary and Bonus
  2. 401K/Profit Sharing Plan (typically 12-15%)
  3. Medical, Dental, and Vision Insurance (100% paid for)
  4. Company-Paid Life & Long-Term Disability Insurance
  5. Paid Time Off and Parental Paid Time Off
  6. Paid Holidays
  7. In-house chef that prepares breakfast, lunch and take-home dinners
  8. Continued Professional Development


About the Position
The Hein Company seeks a Procurement Associate who will be responsible for preparing books and periodicals for digitization, handling borrowed books, and tracking of materials for HeinOnline and Microfilm.

The Procurement Associate’s responsibilities include, but are not limited to:

  1. Building and maintaining relationships with lending institutions and publishers.
  2. Requesting to borrow materials from lending institutions and communicating throughout the borrowing period.
  3. Requesting PDFs & XMLs from publishers of titles we are adding to our database.
  4. Creating and maintaining orders in our database for books/titles that we are borrowing.
  5. Managing the movement of inventory, books, and documents.
  6. Maintaining the weekly claims list
  7. Entering bibliographic information into our database.
  8. Entering all updates including Journal and Bar Journal updates in our database
  9. Checking copyright on new titles that will be entering our database
  10. Any and all duties requested by management


Desired Skills and Experience

Required Skills/Abilities:

  • Good interpersonal skills and customer service skills.
  • Ability to communicate in a positive and productive manner.
  • Excellent organizational skills and attention to detail.
  • Ability to carry out tasks and determine a course of action based on a variety of variables for each given situation.   
  • Excellent time management with a proven ability to meet goals/deadlines.
  • Proficient working in a Windows environment and with the Microsoft Office Suite.
  • Able to type a minimum of 50 words per minute

Required Education/Experience

  • High School diploma or equivalent
  • Experience working in an office setting and communicating with outside vendors/customers


Other Position Information
Monday – Friday
Choice of 7:30am-4:00pm, 8:00am to 4:30pm, or 8:30am-5:00pm

$18.00-$19.00 per hour, depending on experience


William S. Hein is an equal opportunity employer.