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Accounting Administrator

Accounting | Getzville, NY | Full Time

Job Description

About the Company
William S. Hein & Co., Inc. is a leading, family-run publishing company that has been serving the worldwide library community for 100 years. At its core function, the company distributes legal information to libraries via HeinOnline, a premier online research platform, while also publishing, reprinting, and providing micrographic materials.

Company Amenities and Benefits
Our recently remodeled, modern office is conveniently located creek-side in suburban Buffalo, minutes from the University at Buffalo Amherst Campus. Inside the Hein suite, enjoy a comfortable and relaxing workspace equipped with massage chairs, games and televisions, an onsite gym, and an in-house café. Outside, enjoy scenic views, go for a run after work, or take a leisurely walk on your lunch.

Your comprehensive benefits package would also include: 

  1. Competitive Salary and Bonus
  2. 401K/Profit Sharing Plan (typically 12-15%)
  3. Medical, Dental, and Vision Insurance (up to 100% paid for)
  4. Company-Paid Life & Long-Term Disability Insurance
  5. Paid Time Off and Parental Paid Time Off
  6. Paid Holidays
  7. Summer schedule
  8. Ad-hoc Remote Work
  9. In-house chef that prepares breakfast, lunch, and take-home dinners


About the Position
The Hein Company seeks an Accounting Administrator to support the Controller by managing accounts receivable/payable and assisting with month/year-end close.  

The Accounting Administrators responsibilities include, but are not limited to:

  • Completing all aspects of accounts receivable; including processing payments, completing the daily deposit, making collection calls, and processing billing adjustments.
  • Reviewing and reconciling all purchase orders and verifying that POs have been completed accurately.
  • Assisting with the monthly bank reconciliations.
  • Processing journal entries.
  • Assisting with the preparation of various accounting reports.
  • Managing the ongoing application, collection, and processing of sales tax for each state.
  • Processing all sales tax payments.
  • Assisting with the preparation and mailing of all payments.
  •  Serving as one of the main reception backups.
  • Any additional responsibilities as requested by Management.


Desired Skills and Experience

Required Skills/Abilities:

  • Excellent interpersonal and customer service skills.
  • Ability to communicate in a positive and productive manner.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to understand complex information/systems
  • Excellent time management with a proven ability to meet deadlines.
  • Ability to prioritize tasks and to delegate when appropriate.
  • Proficient with the Microsoft Office Suite

Required Education/Experience

  • Associates degree in accounting, required; Bachelor's Degree, Preferred
  • 3+ years of experience working in accounting


Other Position Information

Monday – Friday; 8:30am to 5:00pm

Depends on experience


 William S. Hein is an equal opportunity employer.