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Accounts Payable Specialist

Finance | San Francisco, CA | Full Time

Job Description is looking for a self-motivated, detail-oriented Accounts Payable Specialist to become an integral member of the dynamic Finance & Accounting team located at its headquarters in San Francisco, CA. A successful Accounts Payable Specialist in this role is someone who is a self-starter but unafraid to ask questions or make suggestions; someone who works collaboratively and is solution oriented; and someone who is excited to apply their accounting knowledge to a new challenge.

Essential Job Functions:

  • Perform full-cycle accounts payable process, including receiving, coding invoices, process check requests, and weekly payment runs
  • Own the AP disbursement process of vendor and contractor payments (ACH, wires, checks, etc.)
  • Manage the accurate and timely processing of invoices daily
  • Review and verify the accuracy of invoice information to ensure the validity and matching of the transactions
  • Request W-9s, assist with new vendor set up and maintenance of vendor master/1099s
  • Respond to all vendor or employee inquiries to resolve payment processing issues, discrepancies, payment terms or any other related transitions in a timely manner
  • Assess and review AP Aging on a weekly basis, and resolve all identified issues
  • Coordinate with purchasing for processing of invoices for 2-way/3-way matching against purchase orders for non-wine inventory purchases
  • Codes such items as invoices vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures to ensure proper entry into the financial system
  • Handles all vendor correspondence via phone or email
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Required Skills and Experience:

  • 2+ years of previous accounts payable experience
  • Bachelor’s degree in Accounting or related field
  • A self-starter attitude
  • Strong analytical and problem solving skills, with demonstrated ability to provide creative solutions
  • Strong attention to detail
  • Excellent verbal and written communication skills
  • Advanced knowledge of Excel
  • Solid understanding of GAAP accounting concepts
  • Experience with Microsoft Dynamics 365