Project Coordinator

Job Function: To coordinate paid development projects with Project Manager and PM Group

Reports to: Director of Professional Services

Hours: Minimum 20/week, Maximum up to 45

Job Duties:

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

• Organizing, attending and participating in stakeholder meetings.

• Documenting and following up on important actions and decisions from meetings.

• Preparing necessary presentation materials for meetings.

• Ensuring project deadlines are met.

• Determining project changes.

• Providing administrative support as needed.

• Undertaking project tasks as required.

• Developing project strategies.

• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

• Assess project risks and issues and provide solutions where applicable.

• Ensure stakeholder views are managed towards the best solution.

• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

• Create a project management calendar for fulfilling each goal and objective.

• Collect all Jira tickets associated with the task and create a Monday.com project with the information.

• Sync all Development Hours back to Monday.com to reflect billable hours.

Job Requirements:

• Exceptional written and spoken English

• A fundamental understanding of Jira or a software development ticketing system such as Jira, Trello, Github

• At least a year of experience coordinating projects or a Project Management Certificate.

• Exceptional verbal, written and presentation skills.

• Ability to work effectively both independently and as part of a team.

• Experience using computers for a variety of tasks.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Knowledge file management, transcription, and other administrative procedures.

• Ability to work on tight deadlines.