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Accounts Payable Specialist

Finance | New York, NY | Full Time

Job Description

We are looking for an experienced Accounts Payable Specialist to join our team in New York City.  Reporting to the Controller, this person will play a key role on our Finance team by processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. If you are a natural problem-solver, with excellent communication skills, and thrive in a fast-paced environment, we’d love to hear from you. 

What You’ll Be Doing: 

  • Process invoices and check requests timely and accurately ensuring appropriate documentation and approval

  • Facilitate expense report reimbursement using Nexonia Travel and Expense Tool 

  • Reconcile vendor statements; identify, analyze and resolve any discrepancies in a timely manner

  • Review and approve recurring payments in accordance with approved policies

  • Reconcile accounts payable and other general ledger account balances

  • Maintain accurate account coding and departmental classification for all expense accounts

  • Complete and submit periodic tax filings including sales and commercial rent tax

  • Maintain and update applicable balance sheet sub-schedules including fixed assets, prepaid expenses and accrued expenses

  • Assist with month-end closing and quarterly reporting process including assisting with accruals 

  • Assist with audit support and preparation

  • Develop and update processes and procedures surrounding expense report submission, corporate credit card usage and expense approvals

  • Ensuring expense reports are submitted and reviewed timely and are in line with approved policies

  • Maintain vendor files and records 

  • Work on special projects and ad hoc reporting as needed


  • Bachelor’s degree in Accounting required

  • 2+ years previous Accounts Payable experience, preferably in SASS or tech companies

  • Proficient knowledge of Microsoft Excel, Word and Outlook 

  • Experience using Intacct and Nexonia Expense Processing preferred

  • Proven experience of working with tight deadlines and being able to prioritize multiple tasks

  • Superior communication skills with high standards of customer service

  • Strong team player with ability to work with remote teams cross functionally 

  • Highly organized, structured & process-oriented, with great attention to detail, accuracy & consistency

  • Positive, can-do attitude, problem solver, inspiring and energetic

  • A quick learner who enjoys overcoming challenges, resolving issues, or escalating as needed



  • Competitive salary
  • Excellent medical, dental, and vision insurance
  • 401(k) with match
  • Commuter FSA benefits
  • Fantastic office location and fun, collaborative work environment



About Watermark
Watermark’s mission is to put better data into the hands of administrators, faculty, and students everywhere to empower them to connect information and gain insights into learning that will drive meaningful improvements. Through its innovative educational intelligence system, Watermark supports over 1,600 institutions around the world in developing an intentional approach to learning so that they can leverage data for a more holistic view of learning, faculty and staff impact, and institutional quality.

For more information on Watermark, visit



Watermark is an equal opportunity employer and does not discriminate against an individual based on the individual's race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected characteristic or activity.