Program Manager II
Adult Services | Santa Ana, CA | Full Time
Helping Our Most Vulnerable Change Their Life Stories
Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.
JOB SUMMARY AND PURPOSE
Program Manager II manages a large program, or multiple smaller programs, or (a) program(s) dealing with complex issues and co-morbidity according to contract and budget guidelines. This includes overseeing resources and coordinating the efforts of VOALA employees, sub-contractors and community partners), and performing ongoing outreach as it pertains to the target population. The Program Manager II will plan to achieve all goals and objectives of the Grant or contract, spending the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff.
DUTIES AND RESPONSIBILITIES
- PROGRAM DEVELOPMENT: Develop and manage program budget, program development, performance goals, and service delivery for programs in accordance with stated grant requirements
- Develop program policies, procedures, plans, and associated communications required to achieve program objectives
- Proactively manage the program(s), identify potential crises, and devise contingency plans
- Develop best practices and tools for service delivery
- SUPERVISION OF PROGAM – Achieve grant objectives by:
- Supervising the program operations
- Coordinate day-to-day operations of case managers and other service staff, overseeing intake, creation of service plans and housing stability plans for clients
- Ensure all services to clients are properly recorded: every client intake along with the subsequent case management documentation in both a hard (paper) and soft (electronic health record (EHR)) file format
- TRAINING: Train, coach, and manage the VOALA team on program requirements, tools, and methods to meet those requirements
- Effectively communicate project expectation to team members and management in a timely and clear fashion
- Plan, conduct and record required in-service training
- Delegate tasks and responsibilities to appropriate personnel
- COORDINATE MULTIPLE PROGRAMS ON LOCATION: Manage multiple teams of staff engaged in various programs
- Monitor and verify services provided to each participant on a regular basis and determine the quality and effectiveness of services provided
- Ensure program(s) interim and final goals and requirements are achieved
- Evaluate program effectiveness; make proposals to senior management
- BUDGETING: Prepare monthly budget reports and proposals
- Estimate and allocate resources that participants may need in order to achieve project goals
- Create and analyze budget, reports, and program goals
- COMMUNICATIONS AND COLLABORATION
- Keep Director informed of progress towards achieving Grant goals; Communicate with funder on an ongoing basis
- Collaborate with community partners for services and housing opportunities to program participants
- Collaborate with other VOALA programs and community partners and represent the interests of the agency, the program and its participants in all networking and public relations opportunities
- Plan and participate in community outreach efforts to gain and maintain community support for shelter
- Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
- Bachelor's degree in Social Work (or related discipline) or a combination of relevant education and experience (4 years).
- 4 years of experience in Social Services Program Management, Coordination or Supervision
- Minimum of 3 years of direct experience in Staff Management Experience in Homeless Services, Department of Mental Health and/or Substance Use Disorder (DMC) Programs
- Budget Management / Oversight Experience
- Experience managing programs with over 10 staff, serving clients with multiple modalities
- Demonstrated skills in working with participants from various backgrounds, particularly homeless individuals.
- Demonstrated skill in program administration with budget oversight.
- Knowledge of Housing First Model and Harm Reduction Model
- Strong knowledge of case management ethics, HIPAA, Programmatic standards of operation and clinical engagement, clinical documentation methods, client focused ideology.
- Proficiency with Microsoft Office, included but not limited to Words, Excel, PowerPoint and Outlook.
- Strong knowledge of Database and report generation.
SKILLS AND ABILITIES:
- Demonstrated excellent written and verbal English Language skills.
- Ability to work comfortably with target population
- Conflict Management Skills
- Must be flexible and willing to work weekends/evenings as necessary
- Proven Expertise in relevant subject matter
- Strong public speaking ability
- Able to provide valuable expertise to senior management while mentoring junior staff
- Able to organize and schedule team’s caseload, support efforts of subordinates towards program goals
- Ability to coach and mentor staff
- Ability to address difficult client and staff situations
- Demonstrated ability to perform under circumstances of possible emotional stress and conflict, including dealing with un-cooperative clients.
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards
- Build rapport with those encountered in all aspects the work day.
- Build trust, act trustworthy
- Active listening (reflective listening)
- Follow instructions and VOALA procedures
- Apply principles of client-centered, strength-based counselling (including the principles of the recovery model and trauma-informed practice)
- Able to identify successes, challenges, and barriers impacting the completion of plans prepared for clients.
- Apply principles of professional boundaries and ethics to on the job situations
- Able to de-escalate threatening/volatile situations with clients, or in the workplace
- Master of Social Work or discipline related to Program service
- History of working with multiple community partners, existing relationships a major plus.
- Experience connecting clients to community and government resources.
- Experience serving the target community (veterans, homeless, at-risk youth, et cetera)
- Bilingual in English and Spanish.
- Well informed of organizational priorities and procedures.
- Knowledge about community resources
- Experience with HMIS and other relevant databases used by partner service providers
Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law
This employer participates in E-Verify and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.