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Payroll Administrator

Corporate | Los Angeles, CA | Full Time

Job Description

About Us:

Volunteers of America of Greater Los Angeles is a large, national not-for-profit organization founded in 1896. We provide a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at


  • Responsible for the preparation and processing of semi-monthly payroll for over 1400 employees; review and ensure accuracy of approved time sheets; track and deduct all garnishments and other special payroll deductions
  • Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
  • Handle the training and administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved time sheets, ensure valid data transfers to/from payroll service
  • Reconcile tax liabilities with tax deposit payments and book payroll general entries to company accounting system.
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations


  • Associate Degree in Business Administration/Finance required, Accounting Degree preferred
  • Three plus years in a Payroll Office performing all payroll functions; Three years additional payroll office experience in lieu of Associate's degree
  • Knowledge of federal and State labor laws, employee benefit plans, and payroll taxes
  • Knowledge of generally accepted accounting principles
  • Excellent analytical skills and attention to detail
  • Proficient with MS office application, specifically Excel

Preferred Skills for this Position:

  • Excellent skills using MS Word, Excel, Access, and Internet Explorer
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills, and the ability to work under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines
  • VOALA is an Equal Opportunity Employer