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HR Representative Compliance

Human Resources | Los Angeles, CA | Full Time

Job Description

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities.  VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

Human Resources - Corporate

Serving those who serve others.  The HR Department of VOALA is dedicated to providing the highest quality of service to those who aid our communities’ most vulnerable.

JOB SUMMARY AND PURPOSE

The HR Representative –Compliance will create and maintain a compliance program providing legal/regulatory/contract compliance oversight, ensuring risk prevention as well as risk mitigation for VOALA, SCADP and other affiliates.  Concurrently the position supports the Director for Employee Relations to ensure the production of compliant payroll focused on ensuring compliance with meal and rest period requirements of California, and the City and County of Los Angeles.  Works to support Human Resource policy and procedure, development and dissemination.  This is an individual contributor role. Assists the Employee Relations and Payroll teams in the areas of: analysis, audit, integration, and in-house wage and hour compliance audit.

DUTIES AND RESPONSIBILITIES

Compliance tasks include:

  • Creating systems and processes to ensure continuous contractual and grant HR requirements compliance, including reviewing grants with Senior Director for HR, and coordinating program audits
    • updating systems, policy, procedures, and postings to ensure compliance and audit readiness,
    • recording notes from various employment actions (audits, legal matters) for future improvements and creating action plans (with accountability) for implementation with the responsibility to ensure the improvements occur for VOALA, SCADP, and affiliates
    • ensures systems for compliant employee records and timely responses for legal actions, such as record requests
    • ensures compliance with all grants and contracts for employment related requirements
    • Leads and oversees the volunteer orientation and program
  • Leads all audits (internal and funder required), ensuring timely submission of all employment required documents to funder including submissions, meeting with auditors, and working directly with all department team members as needed
    • recording notes from audits for future improvements and creating action plans (with accountability) for implementation with the responsibility to ensure the improvements occur for VOALA, SCADP, and affiliates in both process and documentation
  • Wage & Hour Compliance
    • Gather data in the areas of meal and rest period requirement compliance, report findings to ER Team
    • Works with Employee Relations Specialists to develop corrective action plans and identify opportunities for education and system roles for greater compliance
    • Provides training on meal and rest period compliance
    • Provides regular reports to Sr. HR Director, Director of Employee Relations, and COO on analytic findings and recommendations
  • Conducts Monthly Audits of  wage and hour and overtime reports
    • Audit and analysis of payroll data in the areas of: accuracy, meal and rest period compliance, and provide general checks and balances to the payroll operating function
    • Recommends follow up for areas that show patterns of missed meal periods and/or excessive overtime
    • Works with Employee Relations Specialists to develop corrective action plans and identify opportunities for education and system roles for greater compliance
    • Provides regular reports to Sr. HR Director, Director of Employee Relations, and COO on analytic findings and recommendations
  • Assesses gaps and opportunities for improvement of policies and processes relating to HR compliance and recommend practical solutions for VOALA, SCADP, and affiliates.  
  • Under the direction of the Senior Director or Senior Manager, ensures timely communication and dissemination of policy and/or legal/regulatory changes or updates to leadership, management, and supervisory staff; partners with Orientation and On-boarding team to ensure quality dissemination of policy information to all employees, interns, and volunteers for VOALA, SCADP, and affiliates

Qualifications

REQUIREMENTS:

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

  • Bachelor’s Degree or equivalent combination of education and work experience (4 years of relevant experience / coursework)

EXPERIENCE:

  • Minimum three years of Human Resources related experience.
  • Minimum one years’ experience in supporting Compliance/Audit function.

KNOWLEDGE:

  • Strong working knowledge of federal, California and local employment regulations.
  • Ability to gain knowledge quickly of payroll processes,
  • Strong knowledge of California wage and hour laws
  • Knowledge of California and Federal employment laws and requirements
  • Understanding of VOALA mission, and ethos as a “second-chance” employer.

TECHNOLOGY SKILLS:

  • Strong skills in Microsoft operating system: Outlook, Word, Excel, PowerPoint.
  • Skilled with automated timekeeping systems and HRIS applications
  • Familiar with internet applications.

SKILLS AND ABILITIES:

  • Strong audit skills.
  • Demonstrated ability to develop reports.
  • Strong written and verbal communication
  • Ability to collaborate and partner effectively with cross-functional teams
  • Strong problem solving and organization skills, attention to detail and follow through to resolve any outstanding issues and provide solutions to a variety of complex problems
  • Strong project and time management skills.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.

INTERPERSONAL CHARACTERISTICS:

  • Ability to work well with others – on own team and across departments
  • Positive, roll-up-your-sleeves attitude that views challenges as opportunities
  • Solid commitment to making sure things are done right and on time

PREFERRED QUALIFICATIONS:

  • Previous experience using HRIS software and attendance software is preferred.
  • Some Payroll related experience is preferred
  • Familiarity with the non-profit employer industry is a plus
  • Knowledge and experience with UKG and Nova Timekeeping systems.

VOALA BENEFITS SUMMARY:

  • Choice of 3 medical insurance plans
  • Choice of 2 dental insurance plans (one plan for employee only; has no premium)
  • Vision insurance plan
  • Voluntary Supplemental Coverage
  • Accidental Injury Coverage
  • Hospital Care Coverage
  • Critical Illness Coverage
  • Pet Insurance
  • Paid vacation time
  • Paid sick time
  • 10 company paid holidays
  • Company funded 401a retirement pension plan
  • Optional employee contribution to 403b retirement savings plan
  • Life and AD&D insurance
  • Programs to maintain your health and well-being
  • Employee Assistance Plan (EAP) – (No cost to employee and 100% confidential)
  • Company funded Short-term Disability Insurance (STDI) Insurance
  • Company funded Long-term Disability Insurance (LTD)

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.