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HMIS Specialist Long Beach ABC Shelter

Adult Services | Long Beach, CA | Full Time

Job Description

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities.  VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

LONG BEACH ABC SHELTER

The shelter will provide safe, low-barrier housing open to participants 24/7/365 to provide those who are homeless in Long Beach with a place where they can sleep safely, spend the day inside and be engaged by VOALA staff and partner providers to build rapport and progress towards housing stability.

The target population is adults who are homeless, including single adults and couples. The program will be available to serve diverse sub-populations, including LGBTQ, Veterans, individuals with physical disabilities, individuals with healthcare needs, individuals with behavioral health challenges, individuals with SUD challenges, chronically homeless individuals, and couples.

JOB SUMMARY AND PURPOSE

The HMIS Specialist (Homeless Management Information System) will maintain data for veterans with families that have accessed the Access Center program.   The following duties may be handled in conjunction with state and local staff where applicable.

DUTIES AND RESPONSIBILITIES

  • Verifies, corrects and enters participant information into centralized database (HMIS); conducts regular audits to assure accuracy of data
  • Monitors database reports to assure consistency with hardcopy records and other logs
  • Runs regular progress reports, and other reports as required by Program Manager; creates customized reports to support shelter management and to provided other needed information on request
  • Coordinates with Case Managers and Intake staff to ensure HMIS intake requirements are met
  • Trains staff on database (HMIS) and answers questions relating to the system
  • Supports any technical and reporting issues; 
    • Assists with program funder audits and monitoring visits;
    • Attends conferences and regular meetings with database contractors and
  • Oversees the privacy/confidentiality notification processes to meet regulatory guidelines
  • Exports HMIS data and upload as required
  • Other duties as may be required to support the program with database and information system expertise.

Qualifications

REQUIREMENTS:

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

  • High School Diploma or equivalent

EXPERIENCE:

  • 1-year experience operating/maintaining database

KNOWLEDGE:

  • Strong knowledge of Database operations
  • Strong technology skills (detailed below)

TECHNOLOGY SKILLS:

  • Strong skill with Microsoft Office suite, including: Outlook, Word, Excel, PowerPoint, Internet Explorer
  • Strong internet skills, able to remotely share data with VA and funders as needed.

SKILLS AND ABILITIES:

  • Strong oral and written communication skills.
  • Ability to perform under circumstances of possible emotional stress and conflict, including dealing with un-cooperative clients.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.

COMPETENCIES:

  • Able to develop working relationship with stakeholders and program participants.

PREFERRED QUALIFICATIONS:

  • Bachelor's degree preferred
  • U.S. Veteran preferred.
  • Familiarity with HMIS, Adsystech, and/or Clarity programs
  • Experience working with veterans, people in recovery and/or homelessness individuals
  • Bilingual preferred (English and Spanish)

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.