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Facilities Planning Assistant

Children's Services | Los Angeles, CA | Full Time

Job Description

About Us:

Volunteers of America of Greater Los Angeles is a large, national not-for-profit organization founded in 1896. We provide a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

This position is required in helping to continuously improve facility functions and is responsible for providing various facility and operational services throughout multiple school locations and facilities. Works closely with the Facilities Planning Specialist and Safety Coordinator in ensuring facility functions and repairs are monitored and updated throughout the program year. Will also ensure that staff is trained on OSHA requirements, Building and Safety codes, and Integrated Pest Management. Will also maintain our Material Safety Database up to date and handle all fleet management inspections.

Responsibilities:

The Facilities Planning Assistant will:

  • Assist the Facilities Planning Specialist in maintaining the facility, building and grounds and all equipment up to date with current procedures and training logs
  • Assist in the planning, monitoring, and implementation of facility plans and assessments. This will also include obtaining facility data and creating facility sketches
  • Conducts safe environments/facility meetings, training's, and workshops
  • Coordinates and communicates safety data sheet and IPM materials
  • Participates in safety orientation for new hires
  • Participates in facility assessments, safety walks, site inspections, and on-going monitoring of systems that involve building, fire, and emergency codes as well as the Office of Head Start Facility and Environmental Health and Safety protocols
  • Community meetings
  • Networking with city planning and development
  • Hold community or advisory meetings
  • Attend Parent/Staff meetings
  • Research and obtain community assessment data for projects and grants
  • Creates, follows up and monitors facility and incident reports, inspections, and procedures
  • Handles inventory and works with other service managers and administrative assistants on work orders,  repairs, and audits
  • Trains, monitors, and supports staff on various environmental and facility functions/regulations within different program
  • Assist in minor operations that might include the following:
  • Community meetings
  • Networking with city planning and development
  • Hold community or advisory meetings
  • Attend Parent/Staff meetings
  • Research and obtain community assessment data for projects and grants
  • Creates, follows up and monitors facility and incident reports, inspections, and procedures
  • Handles inventory and works with other service managers and administrative assistants on work orders,  repairs, and audits
  • Trains, monitors, and supports staff on various environmental and facility functions/regulations within different programs

Requirements:

  • Bachelor’s degree
  • Experience with building and safety regulations, building and safety permits, DSA, Fire Codes, maintenance repairs and functions
  • Experience with emergency preparedness and health and safety principles
  • Strong verbal and written communication skills
  • Experience in Head Start/Early Head Start programs preferred
  • Experience with OSHA/Title 22/Title 5/Head Start Performance Standards and Life safety codes regulations

Health Requirements:

  • Must have physical examination at the time of employment
  • Proof at the time of hire
    • TB clearance within 6 months prior
    • Annual Influenza vaccination (between Aug 1 – Dec 1)
    • Pertussis (whooping cough) and measles immunization

Additional Requirements:

  • Fingerprint clearances required prior to employment
  • Bilingual in English and Spanish (written and oral) desirable
  • CERT certified preferred. If not, certification will be required within the first 12 months of employment
  • Must have access to an automobile with adequate insurance coverage
  • Must hold class 3 California Drivers License and proper insurance as required with an acceptable driving record substantiated by a copy of DMV records

 

VOALA is an Equal Opportunity Employer