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BBV Grounds & Administrative Assistant (Blue Butterfly Village)

Adult Services | San Pedro, CA | Full Time

Job Description

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

BLUE BUTTERFLY VILLAGE

Blue Butterfly Village is VOALA’s innovative community located in a beautiful idyllic setting in San Pedro that provides housing and supportive services.  All 73 units of affordable housing are subsidized for homeless families. Veteran families receive a preference for 61 of the units. 12 units are reserved for families eligible under the MHSA program. Many of the residents are female veterans and veteran families with children who are suffering some degree of psychological distress and/or service-related injury that prevents them from achieving economic self-sufficiency and threatens the breakup of their family.

JOB SUMMARY AND PURPOSE

The BBV Grounds and Administrative Assistant provides general office support, and oversees the cleanliness and maintenance of the Blue Butterfly Villages grounds and buildings. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families, business agencies, vendors, and general public.

DUTIES AND RESPONSIBILITIES

Custodial duties

  • Performs all tasks needed to maintain cleanliness, sanitation and safety of the office and common areas of Blue Butterfly Village, including the parking lot
  • Prepares and sets-up rooms for meetings, classes and events
  • Participates in weekly facility inspections and in completion of necessary documentation
  • Understands local and building safety codes and requirements as well as OSHA, health department and EPA requirements; reports all deficiencies to shelter management
  • Reports defects and damages to Program Manager

Maintenance Duties

  • Performs minor repairs that might include the following skills: carpentry, plumbing, interior painting, refurbishing and cleaning, landscape and irrigation systems
  • Creates and follows daily maintenance checklist; Assures tools and supplies are stocked and appropriately secured in maintenance store rooms; maintains cleanliness and order of store rooms

General office duties

  • Filing and assisting other office staff when required
  • Maintain, track, and order inventory for office supplies
  • Monitor and maintain office equipment
  • Schedules and coordinates meetings, travel, and other group activities when required
  • Assumes additional responsibilities and performs special projects as needed
  • Other duties as required and is subject to change at any time

Qualifications

REQUIREMENTS:

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

HEALTH CLEARANCES:

  • Must have a health examination at the time of the employment, provide proof at the time of hire:
    • TB clearance within 6 months prior
    • Annual Influenza vaccination (between Aug 1 – Dec 1)
    • Pertussis (whooping cough) and measles immunization

EDUCATION:

  • High School diploma or GED

EXPERIENCE:

  • Must have basic building maintenance skills and 2 years of general maintenance experience

KNOWLEDGE:

  • Working knowledge of correct English grammar, spelling, and punctuation
  • Understands and follows oral and written directions as directed

TECHNOLOGY SKILLS:

  • Proficient Computer skills and working knowledge of Microsoft Office, specifically Word, Excel, and Outlook

SKILLS AND ABILITIES:

  • Ability to communicate clearly and professionally
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards
  • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards

INTERPERSONAL CHARACTERISTICS:

  • Prompt, team player, and have regular attendance

PREFERRED QUALIFICATIONS:

  • Current California driver's license and clean driving record
  • Veteran
  • Bilingual in English and Spanish (written and verbal)

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.