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Assistant Facilities Planner

Corporate | Los Angeles, CA | Full Time

Job Description

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities.  VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

Facilities - Corporate

Serving those who serve others.  The Facilities Department oversees the operations of the organization’s shelters, schools, offices and other operational facilities to ensure these facilities are best suited to serve our clients and the public in a safe, effective and welcoming manner that complies with all local, state and funder requirements.

JOB SUMMARY AND PURPOSE

The Assistant Facilities Planner will help to continuously improve facility functions and is responsible for providing various facility and operational services throughout multiple school locations and facilities. Works closely with the Safety, Facilities and Accessibility Manager and Safety Coordinator in ensuring facility functions and repairs are monitored and updated throughout the program year. Will also ensure that staff is trained on OSHA requirements, Building and Safety codes, and Integrated Pest Management. Will also maintain our Material Safety Database up to date and handle all fleet management inspections.

DUTIES AND RESPONSIBILITIES

  • Assist in the planning, monitoring, and implementation of facility plans and assessments. This will also include obtaining facility data and creating facility sketches
  • Participates in facility assessments, safety walks, site inspections, and on-going monitoring of systems that involve building, fire, and emergency codes as well as the Office of Head Start Facility and Environmental Health and Safety protocols
    • Conducts safe environments/facility meetings, training's, and workshops
    • Creates, follows up and monitors facility and incident reports, inspections, and procedures
    • Coordinates and communicates safety data sheet and IPM materials
    • Participates in safety orientation for new hires
  • Research and obtain community assessment data for projects and grants
  • Networking with city planning and development
  • Hold community or advisory meetings
  • Handles inventory and works with other service managers and administrative assistants on work orders, repairs, and audits
  • Trains, monitors, and supports staff on various environmental and facility functions/regulations within different program
  • Assist in minor operations that might include the following:
    • Community meetings
    • Networking with city planning and development
    • Hold community or advisory meetings

Qualifications

REQUIREMENTS:

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
  • Proof at the time of hire
  • TB clearance within 6 months prior
  • Annual Influenza vaccination (between Aug 1 – Dec 1)
  • Pertussis (whooping cough) and measles immunization
  • Health screening at the time of employment
  • Able to lift up to 50 lbs.
  • Fingerprint clearances required prior to employment
  • Must have access to an automobile with adequate insurance coverage
  • Must hold class 3 California Drivers License and proper insurance as required with an acceptable driving record substantiated by a copy of DMV records

EXPERIENCE:

  • Experience with building and safety regulations, building and safety permits, DSA, Fire Codes, maintenance repairs and functions
  • Experience with emergency preparedness and health and safety principles
  • Experience in Head Start/Early Head Start programs preferred
  • Experience with OSHA/Title 22/Title 5/Head Start Performance Standards and Life safety codes regulations

KNOWLEDGE:

  • Working knowledge facility best practices and performance measurement
  • Knowledge of building and safety regulations and permit process.
  • Knowledge of OSHA requirements
  • Understanding of all safety and compliance quality measures set by the agency, as well as government (local, state, and federal) mandated requirements.

TECHNOLOGY SKILLS:

  • Basic Microsoft operating system navigation, outlook, word, excel, power-point, internet browser.

SKILLS AND ABILITIES:

  • Strong verbal and written communication skills
  • Strong analytical and problem-solving skills
  • Ability to work under pressure and with tight deadlines
  • Solid organizational and time management skills including attention to detail and multitasking skills
  • Proven ability to get results in a complex, fast paced environment
  • Able to apply and advocate all safety and compliance quality measures set by the agency and regulatory mandated requirements
  • Ability to perform under circumstances of possible emotional stress and conflict, including dealing with un-cooperative clients.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree in public health engineering or other field closely related to the knowledge and ability requirements of this classification

VOALA BENEFITS SUMMARY:

  • Choice of 3 medical insurance plans
  • Choice of 2 dental insurance plans (one plan for employee only; has no premium)
  • Vision insurance plan
  • Voluntary Supplemental Coverage
  • Accidental Injury Coverage
  • Hospital Care Coverage
  • Critical Illness Coverage
  • Pet Insurance
  • Paid vacation time
  • Paid sick time
  • 10 company paid holidays
  • Company funded 401a retirement pension plan
  • Optional employee contribution to 403b retirement savings plan
  • Life and AD&D insurance
  • Programs to maintain your health and well-being
  • Employee Assistance Plan (EAP) – (No cost to employee and 100% confidential)
  • Company funded Short-term Disability Insurance (STDI) Insurance
  • Company funded Long-term Disability Insurance (LTD)

Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.