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Special Events Manager

Development/Marketing | San Diego, CA | Full Time

Job Description

About Us:

Voices for Children is the Court Appointed Special Advocate (CASA) program for San Diego and Riverside Counties. The mission of Voices for Children is to transform the lives of abused children by providing them with Court Appointed Special Advocates (CASAs).  VFC believes that every child deserves a safe and permanent home, and to that end, our vision is to provide a CASA to every child in foster care who needs one, monitor every court file in the system, and advocate to improve the lives of San Diego County’s foster children.

Recruited, trained, and supervised by VFC, our volunteer CASAs interface with key agencies, legal counsel, and community resources to identify and protect the best interests of each foster child.  CASAs  act as fact finders for the juvenile court judge to ensure decisions are based on the most current and pertinent information about each child’s situation.  CASAs also provide emotional support as they guide their case children through the complex foster care system.  CASAs strive to ensure that each child’s unique needs are met. 

Essential Duties:

The Special Events Manager oversees Voices for Children’s events and ensures that all are consistent with the agency’s policies and procedures as well as its high standards of excellence.  

Conceptualize, develop, and execute fundraising events, programs, and activities, ensuring that VFC events maximize net contributed income, which in turn supports VFC’s mission

Budget, plan, and implement all fundraising events, parties, receptions, and other pro­grams for VFC donors, prospective donors, volunteers, Board members, staff, and others 

Tasks include:

  • Manage short and long-range events calendar, working with the development and marketing team to strategically schedule events as appropriate
  • Creatively conceptualize and plan events, and work with volunteer committees if appropriate
  • Secure sponsorships and underwriting of events
  • Obtain competitive bids from caterers and vendors
  • Oversee creative design of events, working with event producers and other vendors as appropriate
  • Site-manage events or supervise site management by vendors including production companies, designers, caterers, florists, etc., with responsibility from beginning to end of each event
  • Troubleshoot events and analyze results afterwards to continually improve
  • Ensure accurate management of guest lists, RSVP’s, and acknowledgments for events

Manage the writing and editing of event-related communications, including sponsor packets, invitations, PowerPoint presentations, etc.; work with marketing team on production of collateral materials

Understand, appreciate, and articulate the mission and vision of Voices for Children, and represent Voices for Children in the community as appropriate

Requirements:

A Bachelor’s degree is preferred with a minimum of five years’ experience managing and overseeing special events, with increasing responsibility and ideally in a nonprofit setting.  Must be willing to work in a team environment.  Must have access to an automobile for local travel.  Valid California driver license and automobile insurance are required.  Must meet all screening requirements as set forth in the California Rules of Court, Rule 5.655.

  • Demonstrated past success at conceptualizing, managing, and executing a strategic full-cycle fundraising event plan; ability to increase net revenue results year-over-year
  • Superior organizational skills and strict attention to detail a must; demonstrated ability to proactively manage multiple tasks effectively
  • Ability to be focused, set priorities, and remain calm and measured in all situations; must be flex­ible and able to manage different projects concurrently, sometimes under pressure
  • Proven track-record of leveraging opportunities to obtain events revenue through multiple methods (ticket sales, sponsorships, underwriting, auctions, paddle-raises), and motivating committees and volunteers to achieve revenue goals for events
  • Exceptional relationship management skills, as well as verbal/written communication skills
  • Ability to work both independently and in a team environment
  • Demonstrated ability to provide customer service and apply sound judgment when dealing with colleagues, committees, vendors, donors, and volunteers
  • Comprehensive understanding of budgeting and accounting principles, and ability to maintain and manage events budgets
  • Proficiency is expected with the most recent Microsoft Office Suite, including Excel, Word, Outlook, Publisher, and PowerPoint; and a general comfort level with technology, including web sites and social networking

Application Instructions:

Please apply via our careers site at the following link: https://www.jsco.re/1rl2a.  No phone calls, please.  Position open immediately and will remain open until filled.

NOTE: Your application should include:

Cover letter

Resume

 

Voices for Children is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”