Marketing & Philanthropy Coordinator (San Diego)

Are you looking for a meaningful career in a position that allows you to make a positive impact in your community?

Come work at Voices for Children and be part of a team that makes a difference in the lives of children and families in our community and takes pride in serving our children with the highest level of excellence and care. At Voices for Children, you will enjoy a friendly, fun, warm culture with the following generous benefits for our full-time employees:

• 12 vacation days
• 13 paid holidays
• 5 additional days of paid time off after Christmas Day through New Year’s Day
• Medical (one plan is free), Dental, Vision
• Pet Insurance
• Flexible spending account (Health & Dependent Care)
• 403b plans for retirement savings (Traditional & Roth)
• 403b 3% employer contribution (fully vested)
• A welcoming work environment

About Us

Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. Our mission is to transform the lives of abused children by providing them with CASAs. VFC believes that every child deserves a safe and permanent home, and to that end, our vision is to provide a CASA to every child in foster care who needs one, monitor every court file in the system, and advocate to improve the lives of Riverside and San Diego County’s foster children. Consistently considered a top CASA program out of 1,000 programs nationwide, our team takes pride in serving our children with the highest level of excellence and care.

ABOUT THE POSITION

The Marketing & Philanthropy Coordinator reports to the Director of Marketing and Communication and is an integral member of the Marketing and Communications Department and the Philanthropy Department. This position is responsible for providing support to the Marketing and Communications Department and the Philanthropy Department. Duties include general administration, providing support for special events-related activities, researching and creating / coordinating marketing and communications materials and activities.

The Marketing & Philanthropy Coordinator interacts with staff, volunteers and external contacts in a personable, professional and helpful manner and must be prepared to handle matters confidentially and with the strictest security when the need arises, whether the items are labeled confidential or not.

DUTIES & RESPONSIBILITIES

Marketing

• Collaboratively work with team members, key stakeholders, and partners to successfully bring marketing projects to fruition.
• Track departmental expenses and receipts. Accurately maintain and update marketing budget trackers.
• Keep inventory of print / marketing collateral. Source quotes on print / marketing collateral, order collateral as needed.
• Craft marketing and philanthropy content for a variety of external and internal mediums (web, email, social media, external collateral, etc.)
• Create graphics for marketing and philanthropy needs. Assist with proofing, editing and updating files. Garner appropriate approvals. Prepare final files for print (Adobe Suite and Canva).
• Conduct marketing research, backgrounding and fact-checking.
• Interview CASAs / stakeholders for marketing pieces.
• Source stock photos and other creative assets.
• Capture dynamic photos for social and other marketing communications pieces as needed.
• Capture compelling videos / audio for social and other marketing communications pieces as needed.
• Craft captions for photos.
• Create quotes for marketing usage. Garner appropriate approvals.
• Manage all website updates.
• Data visualization and mapping.
• Data entry as needed: help maintain media, vendor lists.
• Provide administrative or clerical support to others on the Marketing team (for example: spreadsheet updates, conduct mail merge and and create mailing labels)
• Attend organizational meetings, as needed.
• Generate marketing reports and updates, as needed.

Philanthropy

• Act as an assistant to Special Events Manager during large events.
• Assist with the management of event design and print collateral, coordinating meeting and deliverables with the event designer and printer.
• Work with the Special Events Manager to solicit for and manage auction items for events.
• Assist with supervising/managing volunteers serving at events; ensure that volunteers are appropriately thanked and acknowledged for their support.
• Assist with compiling invitation lists, correspondence to event committees, and contact with event sponsors or donors.
• Respond to calls or emails from event donors or others in a timely and considerate manner, or forward them to the appropriate department member.
• Coordinate assembly of donor gifts for events; assist at events check-in desk, working with the departmental team.
• Maintain electronic and paper files on VFC’s Special Events as needed.
• Research third-party events, work registration and assist with details
• Provide administrative or clerical support to others on the Philanthropy team, as needed.
• Prepare Board of Director’s thank you cards for Board meetings

COMPENSATION & WORK SCHEDULE

Starting Pay Rate for this position is $24.04 - $24.76 per hour D.O.E.

Standard work week is 40 hours; however, employees are expected to work any additional time necessary to meet deadlines and complete assignments. Evenings and weekends may be required. Additional hours are subject to overtime pay. The VFC office is open for business Monday through Friday: 8:00 AM to 5:00 PM. Positions at VFC allow for remote work. Remote work and in person work are determined based on a variety of factors including but not limited to performance, operational demands, essential duties, and responsibilities.

JOB QUALIFICATIONS

Essential Criteria

• Associates Degree or an equivalent combination of relevant education and work experience (year for year relevant experience in marketing, philanthropy, project management, administration, or related field in the public and/or non-profit sector).
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office programs, particularly Word, Excel, and PowerPoint.
• Demonstrated ability to communicate effectively with individuals at all levels, both inside and outside the organization, with a high level of initiative and follow-through.
• Excellent organization skills and tremendous attention to detail with a demonstrated ability to set priorities and manage time effectively.
• Strong computer skills with proficiency at intermediate-to-advanced level in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong at multi-tasking, confident, highly organized, and able to work both independently and as an effective team member.
• Self-motivated, proactive, and a team player.
• Willingness to learn and desire to grow professionally.
• Must have a valid California driver’s license and automobile insurance as well as access to an automobile for local travel.
• Must meet all security screening requirements as set forth in the California Rules of Court, Rule 5.655.

Preferred Criteria

• Experience with major social media platforms, particularly Facebook, Twitter, Instagram, LinkedIn, and YouTube.
• Experience in website Content Management Systems, particularly WordPress.
• Experience in email marketing platforms a plus, particularly Constant Contact.
• Familiarity with Adobe Creative Suite a plus, particularly InDesign, Illustrator, and Photoshop.

Physical Demands & Work Environment

The physical demands and work environment described are representative of those that must be met to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Physical Demands: 1.) Able to occasionally lift, carry, push, pull 25 lbs.; 2.) Able to regularly bend and stoop; 3.) Able to constantly sit for prolonged periods of time (up to 7 hours per day); 4.) Able to constantly sit at a desk and view a computer screen for up to two hours at a time / 7 hours per day; 5.) Able to consistently speak into and use a telephone for long periods of time.

Work Environment: 1.) Professional office environment; 2.) Small team environment; 3.) Fast paced working with multi-level distractions.

Special Conditions: 1.) Able to regularly work extended hours as needed, including nights and weekends during special events; 2.) Occasional driving in San Diego County required. Limited driving in Riverside County.

Please go to the following link and click “Apply for this Job” to apply: https://jsco.re/dd010

No phone calls, please. Position open immediately and will remain open until filled.

NOTE: Your application should include:

• Cover letter
• Resume

The person who is offered the position will undergo a background check, including a DMV record review, FBI and DOJ fingerprinting, and a check of the Child Abuse Central Index and National Sex Offender Registry. Our hiring process includes an initial phone interview and at least 2-3 interviews with current VFC staff.

EEO STATEMENT

Voices for Children (VFC) is an equal opportunity employer and an inclusive organization whose staff and volunteers value, represent, and serve individuals of diverse backgrounds, identities, cultures, and abilities. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”

We embrace the guiding principle that all children should be safe, have a permanent home, and have an opportunity to thrive. Inclusivity and equity are essential components of the advocacy for and protection of the children and families we serve. In order to provide high quality advocacy and serve the best of interests of children, we are similarly committed to advancing diversity and inclusion in our workforce. We celebrate and value our differences and are committed to providing an inclusive and welcoming environment.