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Grants Coordinator

Philanthropy | Hybrid in San Diego, CA | Full Time

Job Description

Are you interested in a position that allows you to make a difference in the lives of children, families and your community? 

We need someone like you who loves the process of organizing and is detailed oriented to fill an important new position on our Institutional Giving Team.


Come work at Voices for Children and be part of a team that makes a difference in the lives of children and families in our community and takes pride in serving our children with the highest level of excellence and care. 

Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. We consistently ranked in the top three CASA programs out of 1,000 nationwide.  At Voices for Children you will enjoy a friendly, warm culture with the following generous benefits:

  • 12 vacation days 
  • 13 paid holidays
  • 5 additional days of paid time off after Christmas Day through New Year’s Day
  • Medical (one plan is free), Dental, Vision 
  • Flexible spending account
  • 403b plan for retirement savings
  • A welcoming work environment
  • Flexible work arrangements
  • And more.....


The Grants Coordinator is a new position in our Philanthropy Department that will report to the Institutional Giving Manager. They will be an integral member of the Philanthropy Team at Voices for Children. Our team handles all applications and reports for Government, Foundation, and Corporate funders. This new position has been created due to the growth of VFC's government and foundation grant program. The Grants Coordinator will manage the coordination of and compliance with institutional grants. This position is essential to meeting increased demands related to VFC’s expanded government and foundation grant program. 


With the support of the Grants Coordinator, VFC will expand our capacity to manage institutional grants, enabling us to provide critical advocacy to more children in foster care.

  • Support the grant application process including budget development, external and internal data gathering, and grant attachment preparation.
  • Assist with state and local government grant preparation including required documentation and research.
  • Support all aspects of post-grant award management including contract review, contract execution, compliance spending, budget modification, and reporting.  
  • Track revenue received and support grant oversight for local and state grants.
  • Develop systems for grant performance tracking and reporting to ensure contract compliance and facilitate continued expansion of the government and foundation grant program.
  • Submit monthly reports to government entities.
  • Track reporting deadlines and calendar new deadlines as they are received.
  • Actively participates in grant planning including goal setting, budget planning, and data reporting.
  • Respond to requests from grant contacts when information is needed including updates to staff rosters, new budget forms, or changing templates.

 Other Duties

  • Continually work to further the Mission and Vision of Voices for Children.
  • All other duties as assigned by Voices for Children’s management / executive leadership team.


Essential Criteria

  • Education:        

Associates Degree and 2 years of relevant experience (e.g., institutional fundraising experience, project planning, project managing, government grant management) 


      High School Diploma (or equivalent) and 4 years of relevant experience.

  • Proficiency with the most current Microsoft Office Suite, including Word, Outlook, and PowerPoint with above average proficiency with Microsoft Excel
  • Excellent organization skills and tremendous attention to detail with a demonstrated ability to set priorities and manage time effectively
  • Willing and able to work collaboratively in a team environment to plan, problem solve and manage multiple projects concurrently to meet deadlines effectively and consistently.
  • Strong quantitative analytical skills with the demonstrated ability to systematically compile technical and statistical information,
  • Ability to analyze data, prepare reports and produce budgets
  • Strong written, verbal communication skills with demonstrated ability to create effective / impactful correspondence
  • Ability to comprehend, interpret and make inferences from written material provide by private funders and  federal / state / local government regulators to identify grant contracts compliance requirements
  • Demonstrated ability to communicate complex and technical information in a simple, clear, and straightforward manner, including the use of graphs and tables as needed
  • Access to reliable transportation to occasionally attend events that may not be accessible via public transportation (e.g., bus, trolley). Valid California driver license and automobile insurance required if driving personal vehicle during the course of work
  • Must meet all screening requirements as set forth in the California Rules of Court, Rule 5.655

Preferred Criteria

  • Bachelor’s degree and 2 years work experience.
  • Experience with contract compliance (e.g., desk audits, reviews, and reports)
  • Prior non-profit experience or work in a government agency
  • Strong financial management skills and acumen
  • Prior experience producing grant budgets and reports
  • Thorough understanding of common data analysis tools and programs


The Grants Coordinator position requires the following competencies:

  • Critical Thinking, Discernment & Judgement
  • Teamwork & Collaboration
  • Project Management / Resource Management
  • Communication & Information Sharing
  • Individual Efficiency & Attention to Detail
  • Commitment to Equity & Inclusion


Starting Pay is $26.44 per hour + DOE ($55,000+ annualized) .  

Standard work week for this position is 40 hours per week. Evenings and weekends may be required. The VFC office is open for business during the following hours, except on holidays recognized by VFC: Monday through Friday:  8:00 a.m. to 5:00 p.m.  Coverage at the office by the program and office staff shall be according to such schedule as developed by the President & CEO or designee.


The physical demands and work environment described are representative of those that must be met to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals to perform the essential functions.

Physical Demands

  1. Able to constantly sit for prolonged periods of time (up to 8 hours per day).
  2. Able to constantly sit at a desk and view a computer screen for up to two hours at a time / 7 hours per day.
  3. Able to consistently operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
  4. Able to consistently speak into and use a telephone for long periods of time.
  5. Able to occasionally traverse a distance up to 1 mile per day.
  6. Able to occasionally lift, carry and load items (e.g., boxes, grant related materials) weighing up to 25 lbs.
  7. Able to occasionally push / pull up to 50 lbs. on wheels or loaded on a cart / truck.

 Work Environment

  1. Professional office environment
  2. Small team environment
  3. Fast paced working with multi-level distractions

Special Conditions

  1. Able to occasionally work extended hours as needed, with some nights and weekends required during special events


Please go to the following link: and click “Apply for this Job” to apply.   

No phone calls, please. Position open immediately and will remain open until filled.

NOTE: Your application should include:

  • Cover letter
  • Resume

EEO Statement

Voices for Children (VFC) is an equal opportunity employer and an inclusive organization whose staff and volunteers value, represent, and serve individuals of diverse backgrounds, identities, cultures, and abilities.  All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”

We embrace the guiding principle that all children should be safe, have a permanent home, and have an opportunity to thrive. Inclusivity and equity are essential components of the advocacy for and protection of the children and families we serve. In order to provide high quality advocacy and serve the best of interests of children, we are similarly committed to advancing diversity and inclusion in our workforce. We celebrate and value our differences and are committed to providing an inclusive and welcoming environment.