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Accounting Manager

Operations | San Diego, CA | Part Time

Job Description

Are you looking for a meaningful career in a position that allows you to make a difference in your community? 

Come work at Voices for Children and be part of a team that makes a difference in the lives of children and families in our community and takes pride in serving our children with the highest level of excellence and care.

Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. Consistently ranked top CASA program out of 1,000 programs nationwide, our team takes pride in serving our children with the highest level of excellence and care. Come to work at Voices for Children and you’ll enjoy a friendly, warm culture with the following generous benefits for our full-time employees:

ABOUT US

Voices for Children is the Court Appointed Special Advocate (CASA) program for San Diego and Riverside Counties. The mission of Voices for Children is to transform the lives of abused children by providing them with Court Appointed Special Advocates (CASAs).  VFC believes that every child deserves a safe and permanent home, and to that end, our vision is to provide a CASA to every child in foster care who needs one, monitor every court file in the system, and advocate to improve the lives of San Diego County’s foster children.

Recruited, trained, and supervised by VFC, our volunteer CASAs interface with key agencies, legal counsel, and community resources to identify and protect the best interests of each foster child.  CASAs act as fact finders for the juvenile court judge to ensure decisions are based on the most current and pertinent information about each child’s situation.  CASAs also provide emotional support as they guide their case children through the complex foster care system.  CASAs strive to ensure that each child’s unique needs are met.

ABOUT THE POSITION

The Accounting Manager reports to the Chief Financial Officer and will spend the majority of their time handling and overseeing the daily accounting activity for Voices for Children but may also spend time in general administrative or program support, as needed.   As a member of the Operations staff, the Accounting Manager will support the overall operations of the organization and strive to provide the highest level of service to our Board, staff and volunteers. The Accounting Manager should be prepared to handle matters confidentially and with the strictest security when the need arises, whether the items are labeled confidential or not.  

ESSENTIAL DUTIES

Supervisory Responsibilities

  • General day-to-day management of the VFC accounting process including supervision of the revenue accountant and accounts payable staff.
  • Manage the accounts payable process.  Supervise the AP clerk and insure invoices are approved, entered and processed in an accurate and timely manner.
  • Oversee the year end 1099/1096 compliance to be completed by the accounts payable staff.
  • Manage the monthly invoicing completed by the revenue accountant. Insure that the deadlines are met and our invoices are in compliance with the various grants received. Monitor progress towards grant goals and keep the CFO and Development team apprised of any unexpected fluctuations in monthly revenue.
  • Recruits and hire accounting staff and conducts performance evaluations.
  • Coordinate and provide training for new staff and identifies training needs for current staff.

 Accounting & Finance Duties 

  • Record bank deposits and reconcile with Raiser’s Edge data import.
  • Complete periodic sales tax and workers compensation filings.
  • Assist with month end financial statement preparation which includes General Ledger review and reconciliations and tracking of outstanding pledges.  Resolve any discrepancies noted with the appropriate departments.
  • Provide support and back-up for payroll processing and questions regarding benefits options.
  • Prepare and coordinate activity reports as required by the CFO.
  • Provide back-up administrative and clerical support to CFO.

 General Administration & Program Support

  • Process incoming mail, as needed.
  • Provide clerical, administrative and phone support on an as needed basis.
  • Ensure that volunteers are helped & directed to the appropriate person, agency or organization.
  • Provide support at special events and activities involving VFC as directed by the CFO and/or the President & CEO.

 Other Duties

  • Continually work to further the Mission and Vision of Voices for Children.
  • All other duties as assigned by the CFO and/or the President/CEO.

COMPENSATION

STATUS:      Regular Part-time, Managerial

PAY TYPE:   Non-exempt, Hourly

BENEFITS:   Vacation, medical and other benefits consistent with Board-adopted personnel policies.

WORK SCHEDULE

Standard work week for this position is 20-25 hours per week.   Evenings and weekends may be required.   The VFC office shall be open for business during the following hours, except as hereinafter noted: Monday through Friday:  8:00 a.m. to 5:00 p.m.  Coverage at the office by the program and office staff shall be according to such schedule as developed by the President & CEO.

JOB QUALIFICATIONS

Essential Criteria

  • Bachelor’s Degree in accounting, finance, or a closely related field plus four years’ experience in accounting/bookkeeping; OR 8 years of work experience in accounting, finance, or a closely related field.
  • 1-year supervisory experience.
  • Functional skill in the use of a personal computer.
  • Proficient with current Microsoft Office Suite, including Excel, Word, and Outlook.
  • Proficient in the use of Finance Edge-type applications and databases.
  • Experience using basic office equipment (e.g. fax, copier, phone, postage meter).
  • Excellent written and verbal communication skills.
  • Strong interpersonal and customer service skills.
  • Strong analytical skills and organizational skill.
  • Excellent mathematical skills and attention to details.
  • Must meet all screening requirements as set forth in the California Rules of Court, Rule 5.655.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment described are representative of those that must be met to successfully perform the essential function of this job.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

 Physical Demands

  • Able to occasionally lift, carry, push, pull items up to 15 lbs.
  • Able to regularly bend and stoop
  • Able to constantly sit for prolonged periods of time (up to 8 hours per day).
  • Able to constantly sit at a desk and view a computer screen for up to two hours at a time / 7 hours per day.
  • Able to consistently speak into and use a telephone for long periods of time.
  • Able to consistently operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

 Work Environment

  • Professional office environment
  • Small team environment
  • Fast paced working with multi-level distractions

 Special Conditions

  • Able to regularly work extended hours as needed, including nights and weekends during special events.

HOW TO APPLY

Please go to the following link: https://jsco.re/9vwdl  and click “Apply for this Job” to apply.   No phone calls, please.  Position open immediately and will remain open until filled.

NOTE: Your application should include:

  • Cover letter 
  • Resume  

The person who is offered the position will undergo a background check, including a DMV record review, FBI and DOJ fingerprinting, and a check of the Child Abuse Central Index. 


EEO STATEMENT

Voices for Children (VFC) is an equal opportunity employer and an inclusive organization whose staff and volunteers value, represent, and serve individuals of diverse backgrounds, identities, cultures, and abilities.  All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”

We embrace the guiding principle that all children should be safe, have a permanent home, and have an opportunity to thrive. Inclusivity and equity are essential components of the advocacy for and protection of the children and families we serve. In order to provide high quality advocacy and serve the best of interests of children, we are similarly committed to advancing diversity and inclusion in our workforce. We celebrate and value our differences and are committed to providing an inclusive and welcoming environment.