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Office Manager

Operations | San Francisco, CA | Full Time

Job Description

At Vida, we help individuals overcome chronic mental and physical health problems, once and for all. The impact of chronic conditions on health care is mind-boggling: In the US alone, chronic diseases like diabetes and heart disease drive 80% of the over $3 trillion dollars we spend on healthcare which is at 18% of our GDP today. 1 in 3 individuals has a chronic health condition; 1 in 4 struggles with mental illness.

Trusted, personalized relationships are our hallmark and are at the heart of the Vida experience.  Combined with evidence-based health programs, digital experiences and a data science platform, Vida can help anyone transform their health. 

You will be joining a dynamic, mission-driven company as we start to scale. This is a full-time role at our vibrant office in downtown San Francisco.  The role reports to the CFO.

Who You  Are

We are seeking an Office Manager who will be the Vida’s San Francisco headquarters ambassador to all matters related to the Office and Coordination. The ideal candidate is someone who has solid organizational skills and is familiar with tasks. Should be experienced in working on a People Operations team handling a wide range of administrative and support related tasks.   Is able to work independently with little or no supervision; thrives in a fast paced environment, is comfortable handling ambiguity and ever changing last minute priorities.

Your Responsibilities

  • You are the go to person in our San Francisco office all matters related to the Office Coordination.

  • Prepare reports, presentations and related metrics for People Operations, Office Management and Recruitment.

  • Responsible for candidate interview scheduling, handling travel logistics, lunches, candidate meet & greet, etc. for external and internal applicants.

  • You will be the point person to address all employees’ queries related to office management issues (e.g. supplies, Hardware, etc.) and make sure everything in the office is running smoothly! 

  • Assist in the All Hands meetings for success (timing, audio, video, etc).

  • Ordering lunches, snacks and supplies for the office.

  • Actively participating in the organization and scheduling of company events, meetings, etc.

  • Passion for people and ability to proactively “get things done” in a fast paced environment.

  • Creative mindset to solve issues and to embrace changes.


  • BA or BS degree.
  • Minimum 2+ years of experience in Office Management  role is required.

  • Have experience scheduling high volume of candidate interviews, coordinating travel, arranging conference rooms, lunches, etc.  

  • Familiarity with employee benefits, payroll and policies, as well as willingness to learn about it.

  • Good time management skills and proven ability to multitask and prioritize work.

  • Managing day-to-day relations with Vida service providers, building management, etc.

  • Detail-oriented with good business acumen, strong organizational and planning skills..

  • You are a driven, positive "people person" who understands the importance of being a trusted ambassador as the point of contact for our colleagues.

  • Excellent written, verbal and interpersonal communication skills are required.

Benefits & Perks

  • Competitive compensation
  • A health-oriented office culture including walking 1:1s, healthy food & snacks, fitness challenges, and weekly team runs 
  • Health, Vision, Dental Benefits

  • Vacation Time & Paid Holidays

  • 401K (no company match at this time)

  • Paid Lunches & Gym Membership Allowances


ABOUT VIDA HEALTH:  Vida is a next generation continuous care platform for both consumers and businesses, combining a consumer mobile app, an enterprise care platform offering on demand 24/7 solutions for chronic conditions. Vida platform runs in the cloud, captures real-time data from 100+ devices and apps, and integrates back to the employer, payer, and provider. 133 million people in the U.S. live with a chronic condition, 70% of the $3T healthcare spend in the U.S. goes to preventable chronic conditions.