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Office Coordinator & Reception- LA Headquarters

Information Technology and Facilities | Los Angeles, CA | Full Time

Job Description

We are looking for an organized, highly motivated, and dedicated Office Coordinator to join the growing team at our headquarters in Los Angeles, California. At our reception area, you will be the face of a fast-growing and dynamic organization for our clients, partners, and over 120 employees. You will also be asked to shape the Unified Headquarters experience by sourcing furnishings and services that make our office a fantastic place to work or visit and that employees take pride in. This is a great opportunity for a hard-working and well-rounded candidate who is looking for an instrumental role within an innovative and growing company.

What you'll do:

  • Office & Facilities Management

    • Liaise with building management and vendors in all offices to ensure:

      • Cleanliness of office and kitchen

      • Resolution of facility issues (i.e. AC, bathrooms, etc)

    • Own the purchasing and stocking process for the LA office (supplies, food & beverages, equipment)

    • Liaise with satellite offices to assist in office management functions for those offices

    • Manage security (building access) logistics for all offices

    • Ensure all office equipment is functioning properly

    • Oversee office shipments & deliveries

    • Assist as event planner for company-wide events

    • Assist office moves and build-outs

  • Reception

    • Opens the LA Headquarters prior to employee arrival

    • Greets visitors, candidates, and employees

    • Answers & directs phone calls to LA office main line

    • Organizes meeting space and catering for senior management’s internal/external meetings

  • Recruiting/HR Assistance

    • Schedule and Coordinate on-site interviews 

    • Greet candidates and facilitate the onsite interview process, ensuring a high touch experience

    • Set up interview rooms and any necessary AV equipment

    • Assists HR team with onboarding new hires

 

Qualifications:

  • 1+ years experience in an administrative role

  • 4-year undergraduate college degree preferred

  • Must be able to lift and carry 10-20 pound objects

 

Skills & Experiences:

  • Self-starter, comfortable taking initiative and seeing projects from start to finish

  • Collaborative, positive, and team spirited

  • Impeccable attention to detail

  • Tenacious, do-what-it-takes attitude

  • Discretion and professionalism at all times

  • Excellent verbal and written communication skills

  • Exceptional organizational and problem-solving skills

  • Ability to multi-task and work independently in a fast-paced atmosphere

  • Event planning experience

  • Energetic and team-oriented with a "no task is too big or too small" mentality

  • Advanced proficiency with Google suite and Microsoft Office suite

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About Unified

Unified is a leading provider of social advertising services and solutions powered by data and technology. Our proprietary technology is designed to change the business of social by helping brands achieve unprecedented social marketing results. Unified provides expert Managed and Professional Services super-charged by innovative operations and insights platforms, as well as cutting-edge Data Management and Audience Insights solutions. With a range of offerings, we are able to create custom solutions for our clients, tailored to their needs and goals. Headquartered in New York City and with offices in Los Angeles and Atlanta, Unified has managed over $5B in social advertising data for the world’s largest brands and agencies and run more than $1B in social advertising campaigns. 

For the last four years, Unified has been recognized by AdAge and Crain’s as one of the “Best Places To Work”.  For more information, visit www.Unified.com or follow @Unified on Twitter. Unified is an equal opportunity employer.