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Office Coordinator

Information Technology and Facilities | Los Angeles, CA | Full Time

Job Description

Unified is an award-winning marketing and analytics technology company. Unified provides professional marketers with powerful advertising, data, and intelligence tools built on the industry’s most advanced data platform. Unified serves over 600 customers, including Global 2000 enterprises and their advertising agencies, from its offices in New York, San Francisco, Los Angeles, and Chicago. For the last two years Unified has been recognized by AdAge and Crain’s as one of the “Best Places To Work.” For more information, visit www.Unified.com or follow @Unified on Twitter. Unified is an equal opportunity employer.

General Description:

Unified is looking for an organized, highly motivated, and dedicated Office Coordinator to join the growing team at our office in Los Angeles. At our reception area, you will be the face of a fast growing and dynamic organization for our clients, partners, and employees. You will also be asked to shape the Unified office experience by sourcing furnishings and services that make our office a fantastic place to work or visit and that employees take pride in. This is a great opportunity for a hard-working and well-rounded candidate who is looking for an instrumental role within an innovative and growing company.

What you'll do:

  • Reception

    • Opens the LA Headquarters prior to employee arrival

    • Greets visitors, candidates, and employees

    • Answers & directs phone calls to LA office main line

    • Organizes meeting space and catering for senior management’s internal/external meetings

  • Office & Facilities Management

    • Liaise with building management and vendors in all offices to ensure:

      • Cleanliness of office and kitchen

      • Resolution of facility issues (i.e. AC, bathrooms, etc)

    • Own the purchasing and stocking process for the LA office (supplies, food & beverages, equipment)

    • Liaise with satellite offices to assist in office management functions for those offices

    • Manage security (building access) logistics for all offices

    • Ensure all office equipment is functioning properly

    • Oversee office shipments & deliveries

    • Assist as event planner for company-wide events

    • Assist office moves and build-outs

  • HR/Recruiting Assistance

    • Assists interview coordination

    • Assists HR team with onboarding

 

Qualifications:

  • 1+ years experience in administrative role

  • 4 year undergraduate college degree preferred

  • Must be able to lift and carry 10-20 pound objects

 

Skills & Experiences:

  • Self-starter, comfortable taking initiative and seeing projects from start to finish

  • Collaborative, positive, and team-spirited

  • Impeccable attention to detail

  • Tenacious, do-what-it-takes attitude

  • Discretion and professionalism at all times

  • Excellent verbal and written communication skills

  • Exceptional organizational and problem-solving skills

  • Ability to multi-task and work independently in a fast-paced atmosphere

  • Event planning experience

  • Energetic and team-oriented with a "no task is too big or too small" mentality

  • Advanced proficiency with Microsoft Office suite as well as Google (email and calendars)