Executive Assistant to the Founder & Chairman

At The Trium Group, we are trusted strategists and advisors to CEOs and senior leaders of some of the world’s most consequential companies. Join our team for the opportunity to work with esteemed business leaders on the front lines of the most transformative strategy and leadership work in the world.

We are seeking a talented Executive Assistant to support Trium’s Founder & Chairman and join our team in the San Francisco Bay Area. This is a unique opportunity for someone who is experienced in and passionate about supporting a C-level executive and is ready to take the next step into impacting strategy and execution for the organization’s leadership. Our Founder & Chairman is very oriented toward relationship building and business development with the broader business community and needs a strategic EA to work closely on his team to manage top company priorities. This is a highly engaged role that is suited for a best-in-class support professional who is looking to step up to the next level.

This is a particularly exciting time in Trium's history as we are celebrating 25 years of highly successful client engagements and thought leadership. If you are looking for a place where you can make a huge impact, where each member of the team is constantly bringing their A-game, and where you will be perpetually challenged to grow and evolve personally and professionally, The Trium Group is the place for you.

What We Are Looking For

• 10+ years of experience in executive administrative or project management roles
• Robust exposure to strategy, business development, and high-profile external stakeholders at the C-level
• A high level of emotional intelligence coupled with a detailed & analytical approach to your work
• Hyper-organization and conscientiousness with outstanding execution skills
• A confident and concise communicator, both written and verbal, who enjoys getting to know people and leverages strong EQ to establish new relationships internally and with clients
• A strong initiative and “can do” attitude, with an ability to self-motivate, work independently and anticipate needs
• A knack for getting in the weeds and taking immense pride in attention to detail coupled with the ability to zoom out to keep one eye on the bigger picture
• A clear focus and passion around enabling people to do their best work
• Ability to be in the San Francisco office 1-2 days per week and as needed for offsites and important meetings

The Role

This role centers around the following responsibilities:

Administration

• Work closely with the Founder & Chairman providing direct support around managing email, scheduling, priorities, business development communications and opportunity tracking, and project logistics
• Keep Founder well-informed of upcoming commitments and responsibilities, and help him manage and track all follow ups as appropriate
• Manage Founder’s LinkedIn profile and CRM, and drive coordination and tracking of potential BD and networking opportunities
• Serve as the primary point of contact for scheduling coordination with clients, prospects, and/or third party vendors
• Prioritize lists based on shifting dynamics and proactively determine appropriate course of action, referral, or response with a high level of confidentiality
• Draft clear and articulate correspondences on behalf of Founder
• Book domestic and international travel and plan/manage complex itineraries

Project Management

• Structure, lead and execute all operational aspects of complex client projects from start to finish, including scheduling client diagnostic interviews and other client meetings
• Accurately capture and synthesize large quantities of information during client interactions, meetings, interviews, etc.
• Manage events for internal and external activities, including space rental, catering, AV setup, coordinating with client teams, including occasional travel to client site
• Draft clear, compelling, and visually appealing documents using PowerPoint and other mediums to bring a story or concept to life
• Build effective relationships with the support staff of our clients

Operational Improvement

• Special projects as needed for the firm, especially when the Founder is on extended vacation over the summer
• Develop strategies and systems that elevate the firm’s capabilities for seamless operations internally and an excellent client experience
• Be seen as a credible and go-to resource on project and event logistics
• Actively participate in and contribute to the culture of the operations community through collaboration, sharing of best practices, periodic facilitation of internal Operations meetings, fostering connection and relationship, supporting one another, etc.
• Engage as a cross-functional ambassador of the Founder, connecting the dots across the firm and surfacing important context to him
• Collaborate, partner, and pitch in; Everyone on the Trium team rolls up their sleeves, regardless of position, title, or experience, and is accountable for creating amazing experiences for our clients

The Company

The Trium Group is a West Coast-based management consulting and executive coaching firm that helps organizations solve their most complex strategic, operational, cultural, and leadership challenges. Trium delivers its work with a unique, higher-level mission: to change the world by changing the way business leaders think. Since it was founded in 1998, Trium has served more than 150 leading global companies including Affirm, Calendly, Cisco, Genentech, LinkedIn, Lululemon, Opendoor, Sephora, StockX, Typeform, UiPath, Warner Bros., and many others.

Trium is an equal opportunity employer. Diversity, equity and inclusion are a priority. We actively welcome applicants from all backgrounds (including but not limited to race, gender, religion, educational background, age, and sexual orientation).

Details, Compensation & Benefits

• Internal Title: Sr. Operations Manager
• Location: San Francisco Bay Area - Hybrid with 1-2 days per week in the office
• Type: Full-time
• Compensation: $130-160K base salary. Based on pay transparency guidelines, a reasonable expectation for the salary range is listed. Actual base salary will be dependent on relevant experience, skills, qualifications, and/or other job-related factors. As a part of the total compensation package, this role may be eligible to participate in a company bonus plan.
• Benefits: We offer competitive benefits including:
  • Excellent health insurance
  • 17 paid vacation days and 11 paid holidays per year, plus a soft close between Christmas and New Year’s Day
  • Paid Parental Leave
  • Company 401K contribution
  • Home office stipend