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Director of Finance

Finance | Napa, CA | Full Time

Job Description

PURPOSE OF JOB:  The Director of Finance manages the accounting staff and is responsible for day-to-day oversight of finance operations as well as the company’s annual operating plan, including budget administration and associated financial analysis.  The Director of Finance oversees and accounts for inventory, product costing, data systems & reporting, compliance, and information technology while contributing to or leading high-profile strategic projects.  The Director of Finance holds key business development responsibilities including crafting and implementing banking, insurance, compliance, and tax strategies.   In addition, the Director of Finance may be tasked with specific goals to drive company objectives, including those linked to improving cash flows, cost structures, and return on investment.

The position’s responsibilities include maintaining and overseeing financial policies, procedures, controls, budgets, and reporting systems to deliver consistent, timely, and accurate reporting.  The position also requires daily interaction with various employees, including senior management, as well as with bankers, outside auditors, insurers, etc.  

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following, though other duties may be assigned:

  • Accounting & Compliance
    • Effectively manage all aspects of day-to-day accounting systems and processes, including AR, AP, GL, payroll, inventory and fixed asset accounting
    • Maintain accounting records in accordance with GAAP standards
    • Manage monthly close process, including the following:
      • setting close calendar
      • creation, review and approval of journal entries and account reconciliations
      • report review and distribution
    • Responsible for all elements of inventory costing from vineyard to bottle
    • Oversee harvest/vineyard accounting and intercompany activity
    • Track end use allocation and ensure vintage costing protocols align to firm objectives
    • Effectively communicate accounting concepts to non-finance employees
    • Prepare and provide support schedules for annual state and federal tax returns
    • Review and approve cash disbursements
    • Oversee winery compliance reporting to meet local, state and federal regulations
  • Financial Planning, Analysis & Reporting
    • Manage the financial budget process within the company’s annual operating plan, including supporting managers in the creation of departmental budgets
    • Manage staff to generate monthly financial statements, review for completeness and accuracy, and package a monthly report for senior management with insights and/or highlights
    • Perform quarterly performance reviews (actual vs. budget) with department managers
    • Provide insight and support to sales, production and financial forecast models
    • Measure, support and provide insight to company performance indicators
    • Provide insight and analytical support to company remuneration systems including bonus structures and annual compensation reviews
    • Conduct periodic portfolio and product strategy reviews, tying key management decisions (product market fit analysis, fixed asset strategy, etc.) to product outcomes
    • Ad hoc analyses as requested

Business Development

  1. Manage the treasury including acting as primary point of contact for commercial and inter-company creditor relationships
  2. Consistently review and optimize the company’s capital structure including running periodic RFP’s for commercial credit
  3. Oversees deployment of company resources including capital and operating budgets
  4. Works with company ownership, executives, and outside consultants to create and implement effective tax and insurance policies
  5. Actively sources business development opportunities consistent with firm strategy
  6. Directly involved on acquisitions, disposals, and mergers
  7. Directly involved in company route to market development and change management
  8. Develops governance for innovation investment decisions, measurement and reporting
  9. Socializes initiatives to ensure full stakeholder buy-in and inclusion of their input in implementation of new technologies and innovations
  10. Oversees and is directly responsible for capital planning and budget management including Capital Allocation Request (CAR) routing and approvals

Maintenance of Systems

  • Supervises the IT Manager to ensure proper function of company software and hardware solutions
  • Directly responsible for selecting and operating data processing and reporting systems (Targit, NAV, Adaptive, etc.), managing associated vendors and supporting contractors
  • Manage user access to accounting and finance systems
  • Monitor data integrity of all company data across all systems
  • Maintain departmental hierarchy and chart of accounts
  • Maintain a forward leaning perspective on data utilization and keep THCW ahead of the curve for new systems and process which can improve workflow or drive out cost
  • Annual audits
    • Coordination, scheduling and leading communications with external financial auditors
    • Oversee annual physical inventory
    • Prepare and review audit schedules, including tax provision
    • Manage and support other audits as required
  • Internal Control Systems
    • Maintain and update an effective system of internal control
    • Issue, maintain and update accounting policies and procedures

KEY COMPETENCIES:

Driving Results:

  • Proactively seeks to improve processes and implement best in class solutions, raising quality and productivity across the organization
  • Skilled at using a commonsense approach to problem solving and the ability to exercise sound judgement and make decisions based on accurate and timely analyses
  • Identifies new processes and/or systems to improve productivity and/or make the business more efficient
  • Business-minded, operationally focused and can be hands-on, working comfortably and collaboratively with both administration/executive and operating teams
  • Motivate and lead the team; improve employee productivity and efficiency through training, internal growth, programs, etc.

Strong Commercial Orientation:

  • Enables higher profitability by incrementally improving the business through calculated changes in processes, helping manage entry/exit decisions and driving the business’s organic growth
  • Looks beyond basic metrics to think strategically when making commercial decisions. Evaluates the wider commercial impact and synergistic opportunities of decisions beyond the short-term.
  • Clear understanding of managerial accounting principles, and can link strategic and routine decisions directly to corporate results

 

HIERARCHY:  The current hierarchy consists of 6 FTEs and is subject to change.

EDUCATION AND EXPERIENCE: Requirements include a Bachelor’s degree in accounting and a minimum of 10 years of relevant and progressively responsible accounting and finance experience preferably with minimum 5-7 years in a similar position; wine industry experience is also highly desirable; 5+ years of supervision experience required

 

CERTIFICATES, LICENSES AND REGISTRATIONS: CPA desirable

 

OTHER SKILLS AND ABILITIES:

  • Personal qualities of integrity, credibility, and willingness to roll up your sleeves and get the job done, hands-on strategic thinker who will own, in partnership with the COO, the responsibility for company finances.
  • Advanced Microsoft Office skills required, strong ERP systems experience (Microsoft Navision experience highly desirable)
  • Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting
  • Highly organized, detail oriented and efficient with the ability to effectively prioritize a vast array of tasks
  • Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is:

  • Required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
  • Frequently required to stand and walk
  • Required to climb or balance and stoop, kneel, or crouch
  • Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 45 pounds
  • Specific vision abilities required by this job include close vision, distance vision,        peripheral vision, depth perception, and ability to adjust focus
  • Office related tasks include sitting at a desk, using computer based technology