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The Apothecarium Capitola - Inventory Lead

Inventory | Capitola, CA | Full Time

Job Description

About The Apothecarium

The Apothecarium, founded in 2011, is a full-service medical and recreational cannabis dispensary with three California locations in San Francisco, and new dispensaries in Berkeley and Capitola opening in 2020. Las Vegas, Pennsylvania and New Jersey are also home to The Apothecarium dispensaries.

The Apothecarium prides itself on giving customers access to a wide variety of appropriately priced cannabis products in a safe, well-appointed setting. Recognizing that consumers need accurate, trusted and helpful cannabis information, The Apothecarium prioritizes customer service and cannabis education. We believe in, invest in, and deliver, skilled and trained cannabis consultations and consumer experiences that enhance and enrich our customers’ lives and wellness. Currently, The Apothecarium services the greater Bay Area through brick-and-mortar retail, online pre-ordering and home delivery.

Work Environment & Culture

The Apothecarium has carefully cultivated a work environment in which our team members are always challenged to grow personally and professionally. Our company is determinedly progressive, creative and intelligent. We nurture these qualities by employing people who share our passion for medical and recreational cannabis, innovation, and active participation in the communities we serve.

Our company culture is unique, distinguished by an uncommon blend of courtesy, compassion, and intellectual energy. We seek those who can bring diverse life experiences and inspired ideas to our work and neighbors who count on us. We raise our bar high at The Apothecarium to set the example of what a cannabis dispensary should be.

About this role

The Inventory Lead is responsible for executing and improving daily inventory tasks under the guidance of the Store Inventory Manager in strict compliance of all state laws and standard operating procedures of The Apothecarium. The Apothecarium’s inventory department offers our members a reliable selection of high-quality products in a comfortable, professional setting, where our commitment to sustainable operations is demonstrated by exemplary business practices that protect people and the environment. The Inventory Lead maintains cycle counts, prepares menus, and responds to requests for products on the dispensary floor.

Basic Qualifications

  • Bachelor’s Degree or equivalent in professional and life experience

  • Must be authorized to live and work in the U.S.

  • Must be able to pass a criminal background check

  • Must be at least 21 years old

  • Must speak/write English proficiently

  • Basic math skills for Point of Sale (POS) system and proficiency with cash handling and inventory

Preferred Qualifications

  • Experience working in inventory highly desirable

  • Experience working in retail experience highly desirable

  • Experience working in medical services/health & wellness industry highly desirable

  • Possess personal knowledge of medicinal effects of cannabis and cannabis products

  • Familiarity with traditional retail inventory metrics: shrinkage, FIFO, etc.

  • Possess strong written and verbal communication skills

Essential Job Duties and Responsibilities

  • Perform opening and closing inventory duties

  • Execute service area preparations and store set up daily

  • Assist with daily reconciliation and reporting of sales from point of sale to METRC California State Track and Trace software.

  • Prepare menu updates and printing for dispensary floor

  • Prepare and submit product orders to vendors to meet demand

  • Provides updates to employees on new products available

  • Maintain suitable inventory levels throughout daily operation

  • Fulfill inventory requests from Patient Consultants and Team Leaders

  • Facilitate inventory communication between departments and guidance for Inventory Assistants working in the inventory department

  • Assist with the intake process by checking in deliveries against manifest & invoices to ensure accuracy

  • Assist with data entry for inventory receipt including barcoding packages accurately for batch tracking sales to dispensary customers

  • Assist with data entry and regular maintenance of products and inventory levels in POS systems including METRC California State Track and Trace software

  • Audit product data and product laboratory test results to ensure accuracy

  • Assist with daily, weekly and monthly cycle inventory audits along with making the corresponding adjustments in point of sale and METRC California State Track and Trace software.

  • Maintain and cultivate a professional and positive relationship with our vendors and distributors

  • Ensure all inventory is received, documented, secured and distributed appropriately

  • Execute checks of packaging and labeling for products

  • Assist in troubleshooting inventory discrepancies through data analysis

  • Assist with return & exchange logistics with consultants as needed

  • Communicate vendor requests and/or concerns to the Store Inventory Manager

  • Use discretion with sensitive and confidential security and business information

  • Maintains strictest confidentiality in compliance with HIPAA guidelines

Additional Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment

Employees work in a busy retail store with moderate to high noise levels.

Physical Requirements

  • Stand constantly

  • Walk frequently

  • Reach and twist/turn with hands and arms

  • Climb or balance and stoop, kneel, crouch or crawl

  • Frequently lift and/or move up to 20 pounds

  • Occasionally lift and/or move up to 50 pounds

  • Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus 

Compensation and Benefits

  • Competitive Rate of Pay

  • Excellent Benefits Package (Health, Dental, Vision, Life & 401K)

  • Employee Assistance Program

  • Staff Discounts

  • Commuter Benefits (partially company sponsored)

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified. 

The Apothecarium is an Equal Opportunity Employer

The Apothecarium is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, genetic information, marital status, national origin, disability, citizenship or veteran status. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


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