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Accounts Payable Specialist (Healdsburg, CA)

Finance | Healdsburg, CA | Full Time

Job Description

About The Apothecarium

 The Apothecarium, founded in 2011, is a full-service medical and recreational cannabis dispensary with three California locations in San Francisco, and new dispensaries in Berkeley and Capitola opening in 2020. Las Vegas, Pennsylvania and New Jersey are also home to The Apothecarium dispensaries.

 The Apothecarium prides itself on giving customers access to a wide variety of appropriately priced cannabis products in a safe, well-appointed setting. Recognizing that consumers need accurate, trusted and helpful cannabis information, The Apothecarium prioritizes customer service and cannabis education. We believe in, invest in, and deliver, skilled and trained cannabis consultations and consumer experiences that enhance and enrich our customers’ lives and wellness. Currently, The Apothecarium services the greater Bay Area through brick-and-mortar retail, online pre-ordering and home delivery.

Work Environment & Culture

 The Apothecarium has carefully cultivated a work environment in which our team members are always challenged to grow personally and professionally. Our company is determinedly progressive, creative and intelligent. We nurture these qualities by employing people who share our passion for medical and recreational cannabis, innovation, and active participation in the communities we serve.

Our company culture is unique, distinguished by an uncommon blend of courtesy, compassion, and intellectual energy. We seek those who can bring diverse life experiences and inspired ideas to our work and neighbors who count on us. We raise our bar high at The Apothecarium to set the example of what a cannabis dispensary should be.

About this Role

Under the supervision of the Senior Accountant, the Accounts Payable Specialist is responsible for processing full cycle accounts payable for multiple entities in an accurate and timely manner. Ensures adherence to policies and procedures and governing agency regulations and standards.

Basic Qualifications

  • Associates degree in accounting or related area or equivalent combination of education/experience

  • Minimum two years’ accounting experience in a multiple entity accounting environment

  • Public company accounting experience

  • Advanced Quickbooks, Excel skills desired

  • Ability to organize, track and manage a variety of concurrent activities and projects

  • Strong organizational, time management, analytical, problem solving skills

  • Adaptable, able to manage shifting priorities effectively

  • Ability to work under pressure and meet deadlines

  • Strong, proactive written and verbal communication skills

  • Self- directed and able to work independently as well as an effective part of a team

  • Demonstrated success managing detail

Preferred Qualifications

  • Experience working in the cannabis industry highly desirable

  • SOX exposure desired

  • Accounting experience in CPG wholesale/manufacturing/retail companies, and highly regulated industries preferred

Essential Job Duties and Responsibilities

  • Perform full cycle AP processes for multiple entities and multiple business segments

  • Become the direct resource for the Apothecarium Group accounts payable requests

  • Review, obtain approvals per DOA, with required support and coding of vendor invoices

  • Review all invoices to ensure approval and appropriate documentation

  • Lead general vendor relations, including maintenance of vendor database in QuickBooks, and new vendor set up protocols, including W-9s from new vendors and other compliance related documents

  • Perform accurate and timely processing of invoices, expense reports and credit cards transactions

  • Prepare batch check runs, wire transfers and ACH transactions

  • Review of accounts payable aging reports, and follow up as appropriate regarding payment of old invoices

  • Reconcile vendor accounts monthly and respond to vendor inquiries

  • Maintain vendor records and files

  • Prepare any necessary journal entries related to accounts payable transactions

  • Assist with status reports, accruals, GL reconciliations and monthly closing activities

  • Produce periodic and ad-hoc financial reports for management on certain expense line items as needed

  • Review and reconciliation of vendor and inter-company statements and address non-current balance timely

Additional Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment

Normal office environment, interruptions, noise

Physical Requirement

  • Equipment Used: Computer, telephone, copier, ten key
  • Lifting/carry to 35 pounds 

  • Keyboarding / Ten Key 

  • Reach overhead 

  • Kneeling, pushing/pulling, squatting, stooping, standing 

  • Sitting 

  • Repetitive Motion – Hands (typing)

Compensation and Benefits

  • Competitive Rate of Pay

  • Excellent Benefits Package (Health, Dental, Vision, Life & 401K)

  • Employee Assistance Program

  • Staff Discounts

  • Commuter Benefits (partially company sponsored)

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified. 

The Apothecarium is an Equal Opportunity Employer

The Apothecarium is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, genetic information, marital status, national origin, disability, citizenship or veteran status. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


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