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Administrative Assistant

Administration | Portland, OR | Part Time

Job Description

About Us:

Swan Island Networks has been developing situational awareness and alerting software for over a decade. Swan Island's TX360® software platform helps companies make faster, better informed decisions in mission critical situations. Our SaaS products are used by corporate security groups on a day-to-day basis for monitoring physical threats.

Founded by 20-year veterans of the software industry, Swan Island Networks began as a software engineering lab working with the US government, focusing on R&D programs. Today our primary focus is on incident and crisis management for the large enterprise market. A career at Swan Island Networks will give you insights into the world of corporate security and risk management.

Position:

Administrative Assistant

 Responsibilities:

The ideal candidate is a highly organized and agile individual able to:

  • Track high level projects across teams
  • Manage a high volume of top priority emails and calls, as well as office calendar
  • Take detailed, accurate notes in meetings
  • Support and assist other team members with projects and as backup as needed
  • Prepare, proofread and format documents using MS Office Suite, Adobe
  • Maintain office supplies and inventories, as well as files and records with effective filing systems

Requirements:

  • Proven experience in administrative role
  • Bachelor’s or Associate’s degree
  • Outstanding written and verbal communication and interpersonal skills
  • Excellent organizational and time management skills – able to meet short notice deadlines
  • High proficiency with MS Office Suite
  • Basic accounting capability (invoicing)
  • Ability to work independently and collaborate remotely

Perks:

  • Great team, opportunity for growth
  • Flexible schedule, work from home arrangement