About Us:

We are a wholesale company specializing in professional hair care and cosmetics. We’re seeking an extremely organized, detail oriented Office Assistant to support our team. This role is ideal for someone who takes pride in being neat, punctual, and efficient; someone who thrives in a structured environment and keeps everything in its proper place.

Responsibilities:

• Provide administrative support to executive staff

• Answer and route phone calls with professionalism

• Run local errands (pickups, drop-offs, supply runs)

• Sort and distribute incoming mail; prepare outgoing mail/packages

• Greet and assist clients and visitors

• Maintain a clean, organized, and clutter-free office

• Keep supplies fully stocked and re-ordered as needed

• Put items back where they belong — no exceptions

• File physical and digital documents in proper folders/systems

• Organize shelves, drawers, documents, and equipment methodically

• Use Microsoft Excel for inventory tracking and basic reports

• Perform general clerical tasks and assist with projects as assigned

Requirements:

• Excellent attention to detail — nothing gets past you

• Strong communication skills (written and verbal)

• Highly organized and neat — a natural at keeping things in order

• Previous admin/office experience preferred

• Able to multitask and work independently in a fast-paced environment

Bonus Points:

• Punctual, dependable, and self-motivated
• Experience in the beauty industry, wholesale, or cosmetics distribution
• Bilingual (English/Spanish)
• Excellent attention to detail
• Strong organizational skills and an obsession with cleanliness and order
• Office Assistant • Admin Assistant • Executive Assistant • Front Desk • Administrative Support • Receptionist • Microsoft Excel • Customer Service • Clerical Work • Cosmetics Industry • Inventory Tracking • Filing Documents • Shipping Clerk • Office Organization • Office Jobs Long Island • Hair Care Distribution • Beauty Wholesale

Perks:

• 401k after 1 year.