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Office Services Coordinator

Administrative | Maplewood, MO | Full Time

Job Description

STL Medical Supply / Nextra Health is looking for an experienced and energetic office coordinator to join our health services organization. You’ve likely never heard of STL Medical Supply before, so here’s the deal… We’re a small/medium (around 50) but established (in business since 1978) company focused on working with large health insurance companies. We provide medical supplies (and we’re quite good at that) and we’ve also developed very effective healthcare quality improvement / incentive programs. You would be spending the majority of your time on calls and activities related to the medical supply part of our business. Please note that we will be changing our name to Nextra Health in early February 2018. 

What would you be doing all day?

  • Answering and directing inbound phone calls to appropriate parties

  • Coordinating supply pick up with medical supply customers

  • Ensuring all scheduled visitors are greeted warmly and shown to the meeting location.

  • Providing assistance with meeting coordination to include schedule coordination, meeting room set up/prep and ordering of food.

  • Completing of a variety of administrative duties/projects to include mail merge mailings, creation/completion of spreadsheets, formatting of PowerPoint presentations, scanning of documents and general file folder organization.

  • Receiving and distributing facility mail

  • Ordering and managing office supplies

  • Contacting and following up with building management regarding facility maintenance needs

  • Coordinating all new hire related activities to ensure all equipment, supplies and access is in place prior to start date

  • Assisting leadership team with general clerical and administrative duties to include creation of binders, files, memos, expense reports, travel arrangements etc.

  • Being a resource/go to person for the STL Medical Supply staff 

What do we need from you?

  • Computer skills to include Word, Excel and PowerPoint

  • Data entry and PC skills

  • Excellent organizational skills

  • Previous administrative assistant/receptionist experience

  • This position will require a significant amount of time interacting with a variety of individuals both in person and telephonically so a keen attention to detail and great communication skills are very important

  • The ability to work 8:30 am - 5:30 pm hours Monday through Friday (shift may vary slightly). NO WEEKEND HOURS

Want a little more info about us?

  • We’re a privately held company that started in 1978
  • We’re casual but very focused
  • We have a sense of humor
  • We’re constantly working to be better
  • Checkout

What benefits do we provide?

  • Health insurance
  • Employer contributions to Health Savings Account & Deductible Reimbursements
  • 401k Savings Plan
  • Employer 401k match contributions (up to 4% with no vesting requirements)
  • Paid Time Off and 6 paid major holidays
  • Compensation is competitive and based on skills and experience