Program Safety Coordinator Los Angeles
Facilities - Property Management - Safety | Mid-Wilshire Area | Full Time
Southern California Alcohol and Drug Programs, Inc. (SCADP) was established in 1972 in a grassroots effort by community volunteers seeking alternatives for individuals with substance use disorder (SUD). SCADP is a 501 (c) (3) non-profit organization providing residential and outpatient substance abuse treatment.
JOB SUMMARY AND PURPOSE
This position is responsible in helping initiate, facilitate, and to continuously improve, the safety practices and procedures for residential and non-residential facilities. Works closely with the VOALA Facilities and Accessibility Manager, VOALA Maintenance Director and SCADP Program Managers in ensuring emergency procedures and life safety codes pertaining to emergencies, disasters, fire, OSHA, licensing, and program requirements are monitored, updated, and practiced throughout the program year. Will also ensure that staff is trained and programs adhere to safety and emergency preparedness regulations.
DUTIES AND RESPONSIBILITIES
- Plans, coordinates and communicates the safety initiatives for the assigned programs, including:
- Coordinates and communicates safety materials
- Establishing safety training
- Follow up and monitor safety reports, inspections, and procedures
- Maintains safety materials, updates, and train employees on safety practices and disaster preparedness
- Trains, monitors, and supports staff and facilities in emergency evacuation drills and communication within programs
- Participates in site inspections, and on-going monitoring of systems that involve emergency preparedness principles and the Environmental Health and Safety protocols
- Records observations and safety practices at multiple locations
- Handles inventory and works with other service managers on supply orders and checklist on emergency supplies
- Handles and coordinates fire alarm testing and maintenance which also includes the monitoring of fire extinguishers.
- Assist program operations, including:
- Community meetings
- Networking with emergency personnel such as Fire Dept./Police Dept.
- Hold community or advisory meetings on emergency preparedness.
- Promotes safety knowledge at regular events, including:
- Attend and participate in staff meetings/trainings
- Attend/support monthly events or functions at centers
- Attend maintenance/facility /Safe Environment meetings or trainings to increase technical knowledge and skills
- Participate in emergency preparedness community events and meetings
- Educates program staff on health, safety, ergonomic, and OSHA requirements and good body mechanics especially when heavy lifting or repetitive/strenuous activities are required
- Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
- Must hold class 3 California Driver’s License and proper insurance as required with an acceptable driving record substantiated by a copy of DMV records. Must have access to an automobile with adequate insurance coverage and a valid California driver’s license, or means to other accessible transportation
- Associates’ Degree in Environmental Health or Safety related field
- 2 years’ experience with emergency preparedness and health and safety principles.
- Knowledge of building and safety regulations and permit process.
- Knowledge of OSHA requirements
- Understanding of all safety and compliance quality measures set by the agency and government, (local, state, and federal) mandated requirements.
- Good computer skills: including Word, Excel, and PowerPoint
SKILLS AND ABILITIES:
- Strong analytical and problem-solving skills
- Ability to work under pressure and with tight deadlines
- Excellent communication skills
- Solid organizational and time management skills including attention to detail and multitasking skills
- Proven ability to get results in a complex, fast paced environment
- Able to apply and advocate all safety and compliance quality measures set by the agency and regulatory mandated requirements
Able to instruct junior workers on proper techniques, best practices, and safety
- Able to understand written instructions, work orders, and inspection reports
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards.
- Dependable, collaborative, have regular/dependable attendance, be prompt, positive mindset, flexible, organized
- Proof at time of hire a Tuberculosis (TB) clearance and Health screening within 6 month prior to hire date. Annual influenza vaccination (between Aug1-Dec 1) Pertussis (whooping cough) and measles immunization, Health screening.
- OSHA or safety certificates.
- Bachelors in Environmental Health or Safety related field,
- Community Emergency Response Team (CERT) certified. If not, certification will be required within the first 6 months of employment.
- At least one (1) year experience with shelters, adult rehabilitation programs, low income housing or HUD
- Knowledge of emergency preparedness practices.
- Visio software
Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law
This employer participates in E-Verify and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
SCOPE OF DUTIES: Under the supervision of the Director of Operations for the Corporate Administrative Offices of Southern California Alcohol & Drug Programs, the Administrative Office Assistant for the agency’s Corporate Offices will serve as primary support staff to all corporate staff as needed; assisting with maintenance and implementation of all routine processes, special project and overall immediate needs.
- Support all Corporate Staff with routine and immediate needs
- Provide clerical support to staff, if applicable, including maintenance of corporate office data/document/files; conduct date entry, typing as needed, and assist in preparation of reports and other special projects or materials
- Answer phones and provide information and assistance to callers
- Ability to multi-task and maintain an orderly and effective office/working environment
- Participate in staff development trainings and or meetings
- Assist office staff in coordination and completion of corporate activities as assigned
- Assist with maintenance of corporate records and files
- Work in cooperation with agency’s key staff to collect coordinate, maintain, and report overall corporate data as needed for program funding, billing, payroll, etc.
- Adhere to strict confidentiality with focus on sensitive material
- Other tasks assigned by Corporate Staff
- Two years of office experience preferable
- Clerical skills including office organization, filing, computer literacy and or experience in an office setting
- Culturally competent with a friendly phone manner
- Minimum 2 years sobriety if recovering
Lines of Authority: This position reports to the Director of Operations, who will supervise the duties and job performance.