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Recruiting and Office Assistant

People Operations | Singapore, Singapore | Full Time

Job Description

 

About Us:

Want to join a hot travel tech company in Singapore?! Want to be part of a fantastic and fun company that’s revolutionizing the online travel advertising space? 

Specializing in traveler path-to-purchase data for over a decade, Sojern is travel's direct demand engine for thousands of brands -- from global enterprises to boutique operators -- across the hotel, airline, cruise, transportation, tourism industries, and more. Analyzing the world's travel intent signals with its proprietary data science methods, the company delivered $10B in generated bookings for its clients to date by activating multi-channel branding and performance solutions on the Sojern Traveler Platform.

Recognized on the Top Company Cultures list by Entrepreneur Magazine, Sojern is headquartered in San Francisco, with teams based in Dubai, Dublin, Hong Kong, London, Mexico City, New York, Omaha, Paris, Singapore, and Sydney.

 

The Role:

Sojern is looking for a dynamic Recruiting and Office Assistant to add to our incredible team. We are a rapidly growing company and we want you to be part of this amazing growth and expansion. We have an incredible product and exceptional employees.  Sojern is the place to be! Join us in providing the best experience for our employees.

We are looking for a Recruiting and Office Assistant that can help us take our recruiting program and office to the next level.   Whether it’s preparing for onsite interviews, all company meetings, ordering catering, or just ensuring that every candidate gets a response, you’re on it!

 

You:

You thrive in the world of recruiting, office management, employee events, and facilities and the excitement that a startup brings. You can readily adapt to any situation and are excited to roll-up your sleeves and create something new. You aren’t above doing the little things, but you’re ready to tackle the big jobs, too.  You are excited to learn and grow with a company.

 

Primary Responsibilities:

  • Support the APAC recruitment process by scheduling interviews, booking meeting rooms and organizing candidate travel globally

  • Coordinate and maintain all related scheduling and interview correspondence with candidates and interview teams

  • Maintain a consistently high volume of APAC candidate activity

  • Keep our applicant tracking system updated and well organized

  • Ensure candidates and hiring managers have all the information needed for interviews

  • Manage candidate experience during on-site interviews - You are always ready to jump in with a story or a snack to make them feel comfortable

  • Make sure interviewers and candidates are on time for the interview

  • Provide a high-touch experience for all our candidates

  • Greet visitors, give office tours, assist with new hires and internal company visitors

  • Maintain a sleek and organized office

  • Manage all office facilities, including possible expansion or move

  • Order catering and snacks, beverages, kitchen and office supplies – The printer is never without paper or ink when you are around

  • Vendor management - maintain strong relationships with all our vendors

  • Assist with new hire onboarding in APAC

  • Manage the IT Support vendor and oversee IT inventory for office and employees

  • Assist with employee events and celebrations - You never forget a birthday or work anniversary and you have a drawer full of confetti just in case!

  • Arrange staff meetings on and off-site as needed, apprising meeting members of meeting arrangements/details, including Company All Hands, Lunch & Learns, Training Workshops, New Hire Orientations,  etc.

  • Set-up/take-down common areas for special events

  • Arrange meals for business meetings as needed

  • Receive and distribute mail and deliveries, as well as prepare and send domestic and international documents and packages

  • Maintain our employee travel discount information for APAC

  • Monitor and manage APAC employee holiday tracking system

  • Assist with Sojern Gives Back events and communications for the APAC region

  • Assist people operations (HR) with projects

  • This role reports to the People Ops Business Partner

 

Requirements:

  • Minimum of 2 years experience as a receptionist or administrative assistant

  • Bachelor’s Degree

  • Strong project management skills, organization and  execution

  • An extremely high sense of urgency and ability to work in fast-paced, ever-changing environment

  • Enjoy being social and can talk to anyone from a board member to the delivery person

  • High degree of organization and responsiveness required – you are great at juggling many projects because you have a great system to track every detail

  • An outstanding focus on achieving a high level of customer service and organization

  • PC and Mac literate required

  • Strong Microsoft Office and Google Apps skills (Google Slides, Docs, Gmail, etc)

  • Proven ability to handle multiple tasks with little or no supervision

  • Ability to interface well with all departments within the company and to represent the respective executive officer in a highly professional manner

  • Proven ability to communicate effectively and professionally with customers and external contacts to the company

  • Start-up or multinational company experience a plus

Please apply with your CV, eligibility to work in Singapore, and desired compensation. Any application without this information will not be considered.

 

At Sojern, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.