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Office Manager (Part-Time)

People Operations | New York, NY | Part Time

Job Description

About Us:

Sojern is looking for a dynamic Office Manager (15-20 hours per week) to add to our incredible team. We are a rapidly growing company and we want you to be part of this amazing growth and expansion. We have an incredible product and exceptional employees.  Sojern is the place to be! Join us in providing the best experience for our employees.

Specializing in traveler path-to-purchase data for over a decade, Sojern is travel's direct demand engine for thousands of brands -- from global enterprises to boutique operators -- across the hotel, airline, cruise, transportation, tourism industries, and more. Analyzing the world's travel intent signals with its proprietary data science methods, the company delivered $10B in generated bookings for its clients to date by activating multi-channel branding and performance solutions on the Sojern Traveler Platform.

Recognized on the Top Company Cultures list by Entrepreneur Magazine, Sojern is headquartered in San Francisco, with teams based in Dubai, Dublin, Hong Kong, London, Mexico City, New York, Omaha, Paris, Singapore, and Sydney.

 

The Role:

We are looking for a Part-Time Office Manager that can help us take our New York office to the next level. Whether it’s preparing for all company meetings, ordering catering, or just ensuring that everyone gets what they need, you’re on it!

 

You:

You thrive in the world of office management, employee events, and facilities (the good, the bad and the ugly) and the excitement that a startup brings. You can readily adapt to any situation and are excited to roll-up your sleeves and create something new. You aren’t above doing the little things, but you’re ready to tackle the big jobs, too.  Oh, and having fun is a must!!

 

Primary Responsibilities:

  • Maintain a sleek and organized office

  • Order catering and snacks, beverages, kitchen and office supplies – The printer is never without paper or ink when you are around

  • Greet visitors and assist with new hire preparations

  • Receive and distribute mail and deliveries

  • Arrange meals for business meetings as needed

  • Arrange staff meetings on and off-site as needed

  • Assist with planning of office events and celebrations - You never forget a birthday or work anniversary and you have a drawer full of confetti just in case!

  • Set-up/take-down common areas for special events

  • Vendor management - maintain strong relationships with all our vendors

  • Manage candidate experience during on-site interviews - You are always ready to jump in with a story or a snack to make them feel comfortable

  • Assist with monthly New Employee Orientations when applicable

  • Liaise with the IT Manager on any IT issues in the office

  • Assist People Operations (HR) with projects as needed

 

Requirements:

  • Flexibility of working hours/days

  • Minimum of 1+ year of experience as a receptionist or administrative assistant

  • Ability to work in fast-paced, ever-changing environment

  • Enjoy being social and can talk to anyone from a board member to the FedEx delivery person

  • High degree of organization and responsiveness required – you are great at juggling many projects because you have a great system to track every detail

  • An outstanding focus on achieving a high level of customer service and organization

  • Strong MS Office and Gmail skills

  • Demonstrate the ability to handle multiple tasks with little or no supervision

  • Ability to interface well with all departments within the company

  • Demonstrate the ability to communicate effectively and professionally with customers

  • Bachelor’s Degree preferred

  • Start-up experience a plus

 

Perks:

  • Culture: Our team loves a good time

  • Snacks: Well-stocked kitchen to fill your breakfast, lunch, and snack needs

  • Opportunities: Be part of a growing team with training and support to help you grow

  • Give Back: We give 40 hours a year to volunteer and organize office volunteer programs with local organizations

  • Ownership: Lead creative and challenging projects

  • Meals: Monthly catered lunches & happy hours

  • Wealth: Stock options

  • Time Off: Flexible vacation days

 

At Sojern, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.