Operations Manager - based in Erbil, Iraq
International Impact | Erbil , Iraq | Full Time
Sesame Workshop International Iraq has an opportunity for a dynamic, enthusiastic and results driven person to take up the role of Operations Manager within our growing team which is driving an exciting new vision for the organization. With a passion for the Sesame brand, you will be responsible and overseeing for HR & Admin, Logistics, Finance and Grants Management. You will also support the Country Director.
Liaise with the related departments in the development of budgets of funding proposals.
Reviews technical and financial proposals from local NGOs/CBOs, including negotiating annual budgets, and reviews grantee financial expenditure reports for accuracy and adherence to the SOW and budget
Develop and maintain a system to track how all programs are meeting basic program performance (on-time, on-scope, on-budget), in close coordination with relevant departments.
Maintain grant filing system.
Play a leading role in grant kick-off and close-out meetings to ensure that all grant information, including deadlines, donor priorities and requirements, are communicated and understood by the team, and grants are closed in compliance with donor regulations.
Support to monitor progress of all programs and proactively raise issues to ensure program quality.
Provide timely, thorough responses to information requests from internal and external sources.
Prepare Project lifetime Forecast and Actual Versus Budget Reports periodically and compare spending with Project Progress Report.
Oversees grants management process & subcontracts for local organizations, including grant proposal tracking, review, and approval process
Maintains financial management files for grants and ensures audit trail for all necessary grant documentation
Ensures timely financial disbursements, compliance with grants financial management policies on the base of USAID and SESAME WORKSHOP rules and regulations, monitors all grant expenses, and provides regular updates on grant status
ADMIN & LOGISTICS:
Manage communications with partners, suppliers, and other stakeholders.
Manage disbursement and reconciliation of cash of bank accounts.
Oversee recruitment process and follow up of HR Firm to plan and devise strategic campaigns and guidelines for recruiting suitable candidates for a required job description.
Overseeing staff income tax calculation, payments and annual clearance in Iraq Central Government and Kurdistan Region Government and follow up related governmental directorates instructions.
Supervise and check the organization annual financial reports required by law in Iraq Central Government and Kurdistan Region Government and make sure it's complied with Income tax clearance reports.
Manage the supply chain as per the Organization purchasing procedures
Ensure that budgetary lines related to logistics are monitored and observed
Ensure that all documents regarding the supply chain are filed according to Pack Log procedure
Manage the process of preparation for the annual statutory audit and any donor specific audits.
Manages the accounting and finance components of program(s) in Iraq office, including the various petty cash funds and field office finance and accounting activities.
Monitors employee time keeping and payroll payment procedures.
Reviews all tendering and procurement activities in country office ensuring strict compliance with the organization and USAID regulations.
At least 8 years' experience in Finance, HR, and Business Management.
At least 2-year experience working at senior level in International NGOs.
Master's degree in business administration or related field.
Advanced computer literacy particularly in MS Excel and MS Word.
Knowledge in implementing (Enterprise Resource Planning) systems, HR & Payroll systems is a definite advantage.
Fluency in English and Arabic (written and spoken), Kurdish language skills preferred.
Good interpersonal skills with a pleasant, persuasive, and assertive personality
Ability to work both independently and as team member.
Dynamic, enthusiastic, open minded and results driven
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity