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Live Action Coordinator

Production | New York, NY | Full Time

Job Description

Sesame Workshop is looking for a Live-Action Coordinator.  The Live-Action Coordinator provides all administrative support to the head of Live Action and the Sesame Street Supervising Producer as well as working on cross-department projects such as presentations and research.


Responsibilities:

  • Provides all day-to-day administrative support for Head of Live Action Production and Sesame Street Supervising Producer
  • Schedules all appointments/meetings and maintains calendars for EP and Supervising Producer as well as the department-wide calendar tracking PTO
  • Create and complete expense reports for all corporate card production-related expenses, working with Production Managers and Dept Heads to track budget codes and projects
  • Manages Content Review calendar
  • Supports in tracking Post Production notes process with Post Production Coordinator
  • Manages all travel arrangements
  • Helps coordinate and process bi-weekly employee timesheets & team PTO calendars
  • Serve as a go-to team member for auxiliary and overflow projects
  • Hires and oversees the year-round intern program
  • Coordinates meetings including AV and communications tools as needed, manages all needed and recurring internal/external video conference calls on Zoom/Teams, etc  
  • Runs production office bullpen and acts as Production Office Coordinator when on-site for Production, delegating tasks to interns/PAs/Transpo
  • Support workflow of Sesame Workshop co-productions ie. Helpsters and interface with Apple, HBOMax/Warner to book meetings, share assets, help manage distribution lists
  • Orchestrates annual set visit schedule and coordinates studio guests for staff, company clients, celebrities, etc.
  • Act as Direct Contact for production-related donations and partnerships, ie. Make-a-Wish and auction events
  • Manages Daily Security lists with KAS
  • Forecast ordering and monitor swag (branded plush and product) distribution
  • Creates presentation decks, pitches, and show bibles – sourcing materials for staff, department, and external meetings. Subsequent presentation of decks in meetings and coordination of assets related to content.
  • Completes awards submissions for Sesame Street and coordinates ceremony RSVP’s and tickets; Acts as liaison between Sesame and HBO’s Awards and Talent Relations teams
  • Update shared calendars to reflect master Sesame Shooting calendar for all projects in Production, PTO, and Misc. Events
  • Manage Production Management Project Tracker with Production Managers and distribute internally to heads of Creative
  • Maintenance and upkeep of all Organization Charts for Live Action/Special Project Production and job descriptions
  • Special Projects as directed including Control Room/Script PA for shoots and managing all Film Green paperwork


Qualifications:

  • Some experience in TV Production and/or as an Administrative Professional is preferred
  • Needs to know Microsoft Office Suite: Excel, Word, PowerPoint



Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity