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Executive Assistant/Office Manager

International Media Business | New York, NY | Full Time

Job Description

Sesame Workshop is looking to hire an Executive Assistant/Office Manager for our International Media and Entertainment division.  This active role directly supports the Head of International Media and Education and team with administrative needs including managing schedules, travel, correspondence, presentations and special projects.  This individual plays a significant role in representing the executive and the team internally and externally with key constituencies and contacts.

 

RESPONSIBILITIES:

  • Manages extremely busy calendar, scheduling meetings that often require coordination with multiple internal and external parties in multiple time zones.
  • Directs or handles urgent and/or sensitive email and telephone correspondence
  • Arranges extensive domestic and international business travel
  • Prepares expense reimbursement and other required reports in multiple currencies
  • Organizes internal meetings/events
  • Coordinates trade show participation, working with the event organizers and Sesame’s internal Events and PR teams, and managing complex partner meeting scheduling
  • Prepares and edits presentations and working documents in PowerPoint, Excel and Word
  • Effects clear communication across global time zones and nationalities
  • Project manages special department initiatives as needed
  • Hires and manages interns

 

QUALIFICATIONS

  • B.A/B.S College Degree preferred
  • 5+ years of work experience supporting executive-level positions
  • Bilingual a big plus
  • Experience working with international teams/clients ideal
  • Brand/character management experience preferred, including media sales, product licensing, etc.
  • Computer proficiency in Word, PowerPoint, Outlook, Excel
  • Excellent written and verbal communication skills
  • Organizational skills and keen attention to detail
  • Ability to work under pressure in fast paced environment and effectively take direction
  • Team player, willing to pitch in wherever needed
  • Confident and outgoing, with a positive attitude and sense of humor
  • Ability to juggle multiple projects at once and prioritize
  • Self-starter and independent worker capable of ‘owning’ projects
  • Resourceful, with ability to creatively and pro-actively problem solve
  • Digital and Social Media and creative industry trend savvy