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Administrative Coordinator

Creative Development | Hybrid in New York, NY | Full Time

Job Description

Sesame Workshop is hiring an Administrative Coordinator to support the Creative Development & Production Department and provide daily administrative support to the Sr. Director and VP We're looking for someone with enthusiasm, strong communication skills, and a detail-oriented mentality.


Responsibilities:

  • Provide administrative support including calendar management, travel arrangements, expense reports, and meeting preparation
  • Perform necessary tasks for the department including file management, ordering supplies, invoice and contract administration, and organizing meetings
  • Interact extensively across all departments, and with outside creators and producers
  • Assist in preparing pitch materials and decks for meetings and presentations
  • Assist creative development workflow, including tracking writing samples, pitches, and creative material; compiling notes and feedback; and managing project timelines
  • Monitor animation projects’ process timelines and notes gathering at all stages of production; coordinate with animation producers for reviews of needed materials
  • Provide support to other series productions as needed
  • Work with production management to ensure invoices are paid
  • Input appropriate documents for contracts and deals
  • Coordinate brainstorms, screenings, team-building, and various other departmental events
  • Help to recruit, train, and oversee department interns
  • Other tasks and projects as assigned


Qualifications:

  • B.A./ B.S. Degree or equivalent experience
  • Excellent written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Excellent MS Office skills
  • Experience using Frame.io or other similar collaboration platforms

Other:

  • The capacity to adapt to change and confidently respond to challenge
  • Proactive team player, able to spot inefficiencies and propose effective solutions (creative problem-solving skills)


Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity