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Administrative Assistant

Production Management | New York, NY | Full Time

Job Description

Sesame Workshop is looking for an Administrative Assistant to work in our production department. This candidate will provide all day to day administrative support for 2 Vice Presidents. The right candidate should be organized with an attention to detail, excellent time management skills and be able to use discretion when needed.  

Responsibilities: 

 

  • Create and manage expense reports for all corporate card production related expenses

  • Answers and screens all incoming phone calls

  • Schedule all appointments/meetings and maintains calendars

  • Prepare scripts for weekly Content Review meetings; manages Content Review calendar

  • Responsible for completion of expense reports

  • Manage all travel arrangements

  • Coordinate and processes bi-weekly employee timesheets & team PTO calendars

  • Hires and manages year-round intern program 

  • Coordinate meetings including AV and communications tools as needed

  • Runs production office bullpen and acts as an additional PA when in Production

  • Schedule and coordinates studio visits for staff, company clients, celebrities, etc.

  • Manage Daily Security lists with KAS

  • Create presentation decks and sources materials for staff, department, and external meetings

  • Complete all awards submissions for Sesame Street and coordinates ceremony RSVP’s and tickets; Acts as liaison between Sesame and HBO’s Awards and Talent Relations teams 

  • Create and distribute the master Sesame Shooting calendar for all projects in Production and Production Management Project Tracker

  • Special Projects as directed including Control Room/Script PA for shoots and managing all Film Green paperwork

    Qualifications:

  • Bachelor’s degree or equivalent experience 

  • Up to 1 year of experience in TV Production and/or as an Administrative Professional is preferred

  • Demonstrated experience with Microsoft Office Suite: Excel, Word, PowerPoint