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Administrative Assistant

US Social Impact | New York, NY | Temporary

Job Description

Sesame Workshop is looking for a Freelance Administrative Assistant. The Administrative Assistant will provide daily administrative support and will manage support functions for the department. As a part of a dynamic and changing organization, the Department Administrative Assistant will need to be an innovative, hands-on team-player. S/he will continually exercise frequent independent judgment while performing administrative duties and develop, implement, assess, and maintain strong knowledge of systems and procedures.

Responsibilities:

  • Administrative duties such as filing, copying, calendar management, obtaining signatures, scanning, tracking documents, note taking, expense report preparation, asset cataloging, contract approval
  • Development and implementation of organizational systems
  • Preparation of internal and external written communications and multi-media presentations; proofreading and fact-checking
  • Trip preparation includes arranging travel, creating itineraries, and creating travel briefing documents
  • Meeting preparation, including ordering food as needed
  • Office maintenance including supply ordering and unpacking, supply drawer organization, serving as a point of contact for facilities issues, office space, retrieving department mail, storage management
  • Department communication management includes obtaining and consolidating information from project teams in order to share periodic updates
  • Other admin support as requested

Basic Qualifications:

  • 1-2 years experience in a comparable position
  • Experience with MS Office Suite
  • Strong organizational and communication skills: the ideal candidate is a stickler for details and is highly organized
  • Strong time management skills

Other:

  • Ability to work independently and collaboratively, diverse workload, and work closely with coworkers
  • Proactive team player with an ability to spot inefficiencies, and propose effective solutions (creative problem-solving skills)
  • Results-oriented


Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity