Temp Coordinator, Events

About Sesame Workshop

Sesame Workshop is the global nonprofit behind Sesame Street and so much more. For over 50 years, we have worked at the intersection of education, media, and research, creating joyful experiences that enrich minds and expand hearts, all in service of empowering each generation to build a better world. Our beloved characters, iconic shows, outreach in communities, and more bring playful early learning to families in more than 190 countries and advance our mission to help children everywhere grow smarter, stronger, and kinder. Learn more at www.sesame.org and follow Sesame Workshop on Instagram, TikTok, Facebook, and X.

Job Summary

The Events Coordinator will support the planning, coordination, and execution of Sesame Workshop’s internal and external events. This role is to support the Events Team for 6 months, covering a temporary leave of absence. This role provides hands-on logistical, administrative, and onsite support for a wide range of in-person, virtual, and hybrid events that advance the organization’s mission, storytelling, partnerships, and brand presence.

Responsibilities

Event Planning & Execution:

· Support planning and execution of events in communities, including partner activations and costume character and Muppet appearances that deliver meaningful experiences and learning to children and families.

· Support planning and execution of convenings and events that highlight Sesame Workshop’s research, impact, and thought leadership.

· Support philanthropic fundraising events such as donor briefings, partner receptions, convenings, and experiences that feature our characters and impact, ensuring a thoughtful, high- touch guest experience.

· Assist with event timelines, production schedules, run-of-show documents, contact sheets, and onsite staffing plans.

· Provide onsite and/or virtual support during events, including registration, talent logistics, vendor coordination, and troubleshooting in real time.

Logistics & Coordination:

· Coordinate event logistics such as venue research, vendor communication, catering, transportation, travel itineraries, and shipping.

· Assist with managing guest lists, invitations, RSVPs, and registration platforms; track attendance and status updates for internal stakeholders.

· Support contract processing, purchase orders, invoices, and expense tracking in collaboration with Finance and Legal.

Cross-Functional Collaboration.

· Provide administrative support for the PR & Publicity and Communications functions as needed.

· Partner closely with internal teams including PR, Communications, Brand Marketing, Brand Creative, Production, Facilities, Legal, Finance, and Executive Offices to align on goals, logistics, and deliverables.

· Communicate clearly and professionally with external partners, vendors, agencies, and venues.

Administrative & Team Support:

· Maintain organized records for events, including budgets, vendor lists, timelines, and post-event recaps.

· Assist with post-event reporting, asset collection, and internal follow-ups.

· Support additional department initiatives and projects as needed.

· Administrative duties such as filing, copying, calendar management, obtaining signatures, scanning, tracking documents, note taking, expense report preparation.

· Office maintenance including supply ordering and unpacking, serving as a point of contact for facilities issues, office space, retrieving department mail, storage management.

Required Qualifications

· Bachelor’s degree preferred; coursework or experience in events, communications, marketing, or related fields preferred.

· 1–2 years of relevant experience in event coordination, production, hospitality, communications, or a related role (internships included).

· Strong organizational skills and exceptional attention to detail in a fast-paced environment.

· Ability to manage multiple projects simultaneously while meeting deadlines.

· Excellent written and verbal communication skills.

· Collaborative, proactive, and solution-oriented growth mindset.

· Ability to work occasional evenings or weekends in support of events.

Preferred Qualifications

· You’re highly organized and calm under pressure.

· You enjoy both behind-the-scenes planning and on-the-ground execution.

· You’re a team player who thrives in a collaborative, mission-driven environment.

· You care deeply about creating meaningful, joyful experiences for children and families.

Sesame Workshop Hybrid Work Policy

This position is based at our headquarters office in New York (Manhattan) at 1900 Broadway, New York, NY, and follows a hybrid work model. In-office requirements vary by role and employee group, and currently range from two to five designated in-office days per week.

Pay Transparency Policy Statement

As a federal contractor, Sesame Workshop follows Pay Transparency and non-discrimination provisions as guided by the U.S. Department of Lab

Equal Opportunity Employment (EOE) Statement

Sesame Workshop is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, predisposing genetic characteristics, pregnancy-related condition, familial status, domestic violence victim status, or protected veteran status and will not be discriminated against on the basis of disability.

PSEA Statement

Sesame Workshop is an equal-opportunity employer. All employment decisions are based on the business needs, job requirements & suitability of the candidate. Sesame Workshop strictly follows the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of program participants from exploitation and to clarify the responsibilities of Sesame Workshop staff, consultants, visitors to the program and partner organization, and the standards of behavior expected from them.