Coordinator, Communications & Public Affairs

Sesame Workshop is looking for a Coordinator, Communications and Public Affairs. The Coordinator, Communications and Public Affairs plays a vital part in amplifying Sesame Workshop’s mission and storytelling—through both internal communications and speaking engagements. The ideal candidate will thrive at the intersection of logistics and messaging, helping build meaningful internal connections across the organization and supporting Sesame spokespeople as they share our work with the world. From supporting organization-wide meetings and communications to coordinating high-profile speaking opportunities, this role offers a unique opportunity to help shape how we tell our story—inside and out.

This role sits within the Communications & Public Affairs team and reports to the Senior Director, Communications and Public Affairs.

Responsibilities

• Support Internal Communications: Serve as the primary administrator and point of contact for internal platforms such as the intranet, lobby screens, and email calendars. Collaborate on internal newsletters and content.
• Coordinate Employee Gatherings: Provide end-to-end support for internal events, ensuring a smooth and engaging experience for staff attendees
• Support Org-wide Rollouts and Change Initiatives: Craft clear, accessible content around organizational updates and contribute to the strategy and rollout of any refreshed platforms or new initiatives.
• Identify and Help Secure Strategic Speaking Opportunities: Support the Speakers Bureau by fielding inbound requests and proactively conducting outreach and research to identify conferences, summits, and convenings aligned with the Workshop’s mission and goals. Conduct intake calls to capture the details of speaking opportunities and draft notes to summarize information; assess value of opportunities and make thoughtful recommendations.
• Coordinate and Execute Speaking Engagements: Coordinate end-to-end logistics for speaking opportunities, facilitating communication between internal teams, speakers, and event hosts to ensure seamless execution of all planned engagements.
• Develop Briefings and Legal Agreements: Prepare briefing documents and supporting materials including talking points and any necessary legal agreements or clip licenses.
• Support Executive Social Media strategy: Maintain and update leadership social calendar in coordination with Senior Editorial Director.
• Administrative Support: Maintain records tracking Speakers Bureau activity and library of talking points and presentation materials. Draft budget estimates, coordinate invoices and payment, and provide other administrative support for the Communications Team, as needed.
• Collaborate across departments to advance speaking engagement and internal communications efforts.
• Partner with teams such as PR & Events, Revenue, People & Culture, Audience Development, Brand Creative, Finance, and more to ensure alignment on communications, logistics, and strategy.
• Coordinate with the Legal department to prepare speaker agreements and permission letters, ensuring the protection of Sesame Workshop’s representatives and intellectual property.
• Represent Sesame Workshop and its speakers externally, building strong relationships with a wide variety of partners including conference organizers and event booker

Must have include:

• 1+ years of experience in event planning, office administration, and/or communications preferred
• Bachelors Degree preferred
• Excellent written and verbal communication skills, with the ability to synthesize information clearly and concisely
• Highly organized with exceptional attention to detail and follow-through
• Able to juggle multiple projects and meet deadlines while staying collaborative and calm under pressure
• Takes initiative, brings creative ideas to the table, and knows when to ask questions
• Experienced in putting together polished materials like briefs, agendas, and reports
• Confident working with people at all levels, both inside and outside the organization
• Brings a positive attitude and a team-first mindset to everything you do
• Relationship-builder and strong team player with well-developed people skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Coupa, AirTable, or Axios email platform a plus.

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity