Administrative Assistant, Philanthropic Development Operations

Sesame Workshop seeks an Administrative Assistant, Philanthropic Development Operations, (PhilDevOps) to join its dynamic Philanthropic Development (Phil Dev) team. The coordinator will report to the Vice President, Philanthropic Development Operations.

PhilDev is globally responsible for fundraising for Sesame Workshop, the non-profit behind Sesame Street¸ from Institutional, Corporate and Individual donors. Phil Dev Ops supports this work by managing and maintaining the organization’s customer relationship management (CRM) software, as well as other essential systems and tools that ensure Phil Dev’s success.

The Assistant will play a key role across PhilDev administration and operations, specifically supporting the Global Corporate and Institutional Giving teams including team calendars, meetings, operations, knowledge management and project management tasks. This function is critical to optimizing fundraising success.

Responsibilities:

• Calendar management for VP, Institutional Giving, VP, PhilDevOps and both Global Corporate Giving, Senior Directors.  
• Support compilation of conference briefings and logistics for senior leadership including but not limited to Chief Executive Officer (CEO) and Chief Development Officer (CDO)
• Maintaining outreach lists for CEO and CDO communications
• Organize and consolidate team SharePoint and knowledge management resources.
• Maintain the PhilDev handbook and onboarding materials.
• Draft and compile meeting notes for reoccurring meetings as assigned.
• Assist Sr. Coordinator, PhilDev Ops in entry maintenance of Salesforce CRM system in support of PhilDev account owners as requested.
• Liaise with legal and finance teams on consultant and vendor contracts. 
• Manage expense reports/activities on Concur as requested.
• Assist in preparing materials for special projects, meetings, and presentations (in collaboration with relevant internal teams)
• Coordinate travel for team members as needed. 
• Organize catering and event support.

Qualifications:

• B.A. degree
• Background in non-profit, administration, social impact work (U.S. or Internationally) and/or business development a plus
• Excellent written and verbal communication, organizational, and desk research skills
• Ability to handle diverse tasks
• Must be a self-starter and work independently as well as in a team setting
• Proficiency in MS Word, Excel, Outlook, and PowerPoint
• Ability to consider and voice effective problem-solving solutions, especially in and around administrative efficiencies
• Experience with Salesforce or Microsoft CRM a plus

Other Desired Skills

• Attention to detail
• Ability to collaborate and work with different teams across departments.
• Can recognize group needs, and work to achieve solutions for better group communication and organization