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Procurement Manager

Store Support (Corporate Office) | Mattoon, IL Corporate Office | Full Time

Job Description

Job Title:                              Procurement Manager

Job Location:                       Store Support Center, Mattoon, IL

Reports to:                          Director of Information Technology

FLSA Status:                        Exempt

Exempt Classification:       Administrative     

                                                                                                                                      

JOB SUMMARY

The purpose of the Procurement Manager is to monitor Rural King purchases, services, and construction/maintenance agreements to ensure that they are delivered and managed appropriately, and all technical and contractual obligations are met. Strategize to find cost-effective deals and suppliers; discover ways to cut expense so Rural King can invest in growth and people.

 

JOB DUTIES AND ESSENTIAL FUNCTIONS

  • Collaborate with various departments to develop adequate specifications, scope of work, and proper descriptions of any needed commodity or service.  Select appropriate type of bid/contract and schedule to deliver maximum advantage
  • Develop any necessary solicitation document, including Invitation for Bid, Request for Quotation, Request for Proposal, Request for Qualifications, and contracts with standard and additional terms and condition.
  • Track and report key functional metrics to reduce expenses and improve effectiveness
  • Review vendor contract or develop Rural King contract that includes performance requirements, termination clauses, payment terms, insurance and bonding requirements, prevailing wage, and general conditions  
  • Design and implement a Contract Management Program and implement revised contract policy and procedures; train procurement staff
  • Provide risk assessment of all contracts and determine insurance requirements as well as other terms and condition
  • Provide guidance to cross-functional teams which include all departments, the corporate attorney and others Rural King associates
  • Lead contract negotiations and monitor compliance with all relevant policies.
  • Develop contracts, including formal, short-form, and annual contracts by drafting, evaluating, and negotiating contract terms
  • Serve as the point of contact for end users and vendors on contractual matters, ensuring timely review and reconciliation of variations
  • Design and implement a corporate procurement policy and procedures
  • Maintain a program for the maintenance of contractual records and documentation and controls the correspondence, information sheets, contractual changes, status reports, and other documents for all contracts/projects
  • Schedule and manage contracts through need identification, pre-bidding, pre-contract, post-award, performance, and close out
  • Audit contracts with set procedures and advise of any issues or concerns
  • Lead our associates in a way that exemplifies the leadership principles taught in Thrive and reinforces Thrive skills with managers reporting to you
  • May be required to cross train and perform other duties

 

QUALIFICATIONS

  • Bachelor’s Degree in Business, Accounting, Public Administration, or related field
  • Minimum of 5 years of related procurement experience, preferably in a private or public purchasing and contract environment
  • Certifications: CFCM, CPSM, CPPO or CPPB, CPM preferred
  • Ability to participate in our online applicant and new hire onboarding process remotely
  • Ability to complete computer-based training

 SUPERVISORY RESPONSIBILITIES

  • Yes

 PHYSICAL REQUIREMENTS

  • Ability to communicate effectively to all audiences
  • Good visual acuity
  • Close vision for computer work
  • Repetitive wrist movements on keyboard
  • Ability to sit/stand/walk for long periods of time
  • Ability to walk up and down stairs multiple times per day