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Part Time Accounts Payable Clerk

Administration | Portland, OR | Part Time

Job Description

You are a seasoned Accounts Payable number wrangler who understands the fast-paced world of agencies and creatives. Process is your thing, but you can seamlessly pivot and redefine success if things don’t quite go as planned. As an efficient team player, you are ready to come in and knock out your work and maybe lay down a few jokes, or at least roll your eyes at the antics of your coworkers.

 ** Please note - this is a part time role of about 20 hours a week **

Reports directly to the Head of Business Operations and the Contract Controller.


The Job: 

Our Accounts Payable Clerk: 

Is responsible for set up of new vendors and ongoing updates and maintenance of vendor files including 1099 maintenance, ensuring proper paperwork is completed (contractor agreement, SOW, W-9).


Enters accounts payable invoices for review and ensures all vendor bills are paid in a timely manner in accordance with vendor terms. Acts as point person for any research and correspondence on payment status.


Acts as point of contact for Project Managers on vendor invoices, ensuring all COGS vendor invoices are accurate.


Records all corporate credit card transactions weekly allocating to item, task and project.


Reviews expense reports for completeness, accuracy, job coding, and proper approval and suggests improvements to expense and travel policies.


Maintains filing systems (server and hard copies) related to Accounts Payables based on best practice file methods.


Enters all vendor credit memos.


Assists Contract Controller in review and adjustment of A/P entries, ensuring accuracy of expense categories and departments in preparation of monthly close cycle.


Is responsible for annual 1099-Misc tax form processing and filing.


Acts as a contact for third party travel agent/booking system.


Reconciles PTO hours between Workamajig and Namely.


Completes special projects and ad-hoc reporting as needed.


Acts as back-up for Accounts Receivable.



Skills and Experience: 

Please walk in the door with: 

Bachelors Degree in Accounting preferred.


At least 2 years hand-on experience in an A/P role, preferable in the client service industry.


Workamajig experience strongly preferred.


Strong working knowledge of excel functions required.


Understanding of accounts reconciliation and funds processing.


A demonstrated track record of gaining trust and respect by consistently demonstrating sound creative, strategic, and analytical thinking skills.


Ability to interact and collaborate with other departments within the agency to solve problems.


Exceptional written and verbal communication skills with the ability to communicate at all levels.


Strong attention to detail.


Some after hours and weekend work required.