Academic Administrative Assistant

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner.

Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.

The Position

To provide administrative support for the Deans of the School of Communication, Culture, and the Arts and the School of Education, Government, and Society, including faculty members working in English, Communication Studies, Human Services, Public Health, and Sociology. Maintain confidentiality of academic materials and student data.

Key Responsibilities:

• Provide a broad range of administrative duties to include greeting guests, preparing documents, maintaining physical and digital files, copying, scanning, routing mail, and handling phone and email inquiries.
• Manage the physical spaces of the building(s) by ensuring housekeeping standards, room reservations for meetings and events, placing work orders, as well as ensuring adequate office supplies, copier maintenance, and other office management duties.
• Assist faculty with student academic progression, committee work, research, and professional projects.
• Prepare correspondence, forms, and student data reports for all faculty members.
• Monitor School spending, reconcile credit cards, prepare check requests, process invoices, track grant and restricted spending, and adhere to college fiscal and budgetary guidelines.
• Organize events and coordinate with catering and other on- and off-campus partners as needed including faculty meetings, senior reception, honor society, award banquets, etc.
• Hire and supervise student employees including time approval and budget management.
• Assist with candidate searches using the college’s applicant tracking system, coordinating the on-campus interview schedule, and making lodging and transportation arrangements.
• Assist faculty with a variety of requests to prepare for class and facilitate academic progression of students.
• Facilitate arrival of new faculty by reserving office space and coordinating information technology and other services to ensure a welcoming environment.
• Assist students with internship and class registration and information.
• May perform additional duties in the absence of faculty members such as proctoring an exam or starting a film.
• Other related duties as assigned.

Education, Experience, Skills, and Abilities:

• High school diploma or equivalent, with some college preferred.
• Experience working at a college or university in an administrative role.
• Excellent interpersonal and communication skills.
• Strong organizational skills, attention to detail, and the ability to multitask efficiently.
• Ability to work independently and solve problems using established College policies and procedures.
• Ability to supervise student employees, including training and performance management.
• Proficient in Microsoft Office with ability to learn a variety of college specific systems, such as Colleague, Informer, Self Service, Handshake, etc.