Executive Assistant (EA) or Personal Assistant (PA) to Founder

🚀 About Us

We’re an entrepreneurial group working across accounting, recruitment, and AI technology. Our founder, Toby, is building fast-moving international businesses, and this role is about keeping pace — supporting both the founder directly and the wider team as we scale.

This is not a traditional PA/EA role. Yes, you’ll handle diaries, admin, and logistics, but you’ll also roll up your sleeves across sales, marketing, operations, HR, and finance support. Think of it as a blend of Executive Assistant + Team Operations.

🎯 The Role

You’ll be the organiser and problem-solver: protecting the founder’s time, helping the team run smoothly, and jumping in wherever needed. Some days it might be diary management and travel bookings; other days you’ll be coordinating projects, helping with recruitment, or chasing down receipts.

We’re open to candidates at different levels of experience:

• Early–mid career (2–4 yrs experience): Eager to learn, ready to grow — we’ll invest in training you up.

• More experienced (5+ yrs): Able to hit the ground running, take ownership quickly, and play a bigger role in scaling the business.

🛠 Key Responsibilities

• Founder Support: Manage diary, inbox, meetings, travel, and occasional personal admin.

• Team Support: Keep projects on track, follow up on tasks, and make sure nothing slips.

• Sales & Marketing Support: Update records, do research, draft comms, and help with campaigns.

• Operations: Spot and fix inefficiencies, keep processes running smoothly.

• HR Support: Help with recruitment admin, onboarding new hires, and staff coordination.

• Finance Support: Track expenses, manage receipts, handle basic bookkeeping, liaise with accountants.

• Flex Role: Step in wherever help is needed — this role is about making sure things get done.

✅ About You

• Experience: 2+ years in EA/PA or Operations support roles (startup/entrepreneurial background is a plus).

• Based in Cape Town for occasional team meet-ups. If you are relocating, please include this in the application.

• Skills:

  • Strong organiser who likes detail and structure.

  • Proactive and resourceful — you don’t wait to be told what to do.

  • Good communicator who can prioritise, push back when needed, and keep things moving.

  • Comfortable with project management and collaboration tools.

  • Tech-savvy - we use lots of software & AI in our processes.

  • Trustworthy and discreet — able to handle sensitive business and personal information.

  • Confident with numbers and happy to take on basic finance tasks.

• Personality Fit: Practical, adaptable, and steady — you enjoy variety and can keep calm when things are moving fast.

🌟 What We Offer

• Salary: R18,000 – R28,000/month (depending on experience) + bonus

• Remote-first role with exposure to international business operations.

• Variety: sales, marketing, operations, HR, and finance experience in one role.

• Work directly with the founder and leadership team.