Finance | Petaluma, CA | Full Time
Tentative interviews scheduled for the week of :July 20, 2020
Redwood Community Health Coalition (RCHC) is comprised of 17 members, 16 community health centers and a wellness education center for a total of 73 sites in Marin, Napa, Sonoma and Yolo Counties. Formed in 1994, our mission is to improve access to and the quality of care provided to the underserved and uninsured people in our four counties. We are committed to meeting the needs of our members’ diverse, multi-cultural populations through quality improvement, benefit enrollment, and advocacy.
The Accountant reports directly to the Director of Administration and Finance and is responsible for the day-to-day hands-on accounting functions for the agency. The Accountant also assists the Director of Finance and Administration in performing other administrative functions such as maintaining policies and procedures, tracking compliance activities, and assisting in some basic human resources duties. This position entails a great deal of variety and requires the ability to stay organized and manage multiple tasks while keeping track of details. The Staff Accountant will also support the financial processes of the RCHC subsidiary Redwood Community Health Network (RCHN). This is a 40 hour a week (1.0 FTE) position that is normally situated at the RCHC office in Petaluma.
PRIMARY DUTIES AND RESPONSIBILITIES:
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities in the position. Employees may perform other duties as assigned.
- Prepare and oversee the processing of the biweekly payroll processing including data entry, check distribution, and ensuring proper payroll deductions.
- Process accounts payables & receivables including invoice and check generating, receipt posting, and cost allocation. Ensure proper allocations, approvals, and documentation have occurred on transactions.
- Prepare monthly journal and closing entries, maintain supporting schedules and account analysis to ensure information is ready for year-end audit.
- Prepare monthly financial statements for review by the Director of Administration and Finance.
- Prepare bank deposits and monthly reconciliations of all accounts for both RCHC and RCHN.
- Assist with administration of grants (i.e. grants log, budgets, financial statements, and invoices). Prepare monthly or as needed grant budget status updates. Assist with developing budgets for grant applications.
- Prepare, manage and analyze the monthly performance improvement program for RCHN and maintain all required workpapers to ensure ready for the year-end audit.
- Assist with implementing and maintaining internal financial policies and procedures
- Support the development and execution of contracts, MOUs, and business associate’s agreements. Maintain database and track contracts for renewals and ensure compliance tracking.
- Preparation of other annual tax filings (1099s, Form 720, Statement of Information)
- Assist the Director of Finance in providing responses to external auditors to ensure successful audit results
- In conjunction with the CEO and Director of Administration and Finance, assist with implementing and maintaining internal financial controls
- Provide support to the CEO and Director of Administration and Finance in preparing annual budget.
- Perform special projects related to accounting/finance as requested.
- Perform administrative aspects of basic human resources functions such as new hire paperwork and termination paperwork, maintaining HR filings, tracking completion of required employee training and performance reviews.
- In conjunction with Director of Administration and Finance, serve as account administrator for employee benefit plans and ensure annual reporting as required by regulation and plan rules. Under direction of Director of Administration and Finance, perform administrative aspects of employee benefits administration such as collecting open enrollment documents, processing paperwork for benefits changes, updating changes in the payroll system, and ensuring timely deposits of employer elected deferrals and employer contributions
- Maintain organization’s policy and procedure documents and ensure annual review.
- Coordinate with Privacy and Security Officer and Compliance consultant to track progression on the compliance work plan. Ensure completion and tracking of appropriate privacy and confidentiality consents and authorization forms.
- Serve as the liaison and on-site administrator for the various insurance policies--Crime, Management, Liability, Workers Comp, Cyber Liability
- Bachelor’s degree in Accounting or Business Administration or Economics with an emphasis in accounting required.
- Three years of experience working in accounting required including experience with accounting software.
- Experience in non-profit accounting and grants management strongly preferred.
- Experience and knowledge in processing A/R, A/P and 1099’s
- Experience preparing monthly financial statements
- Experience and knowledge in processing payroll, IBS experience preferred.
- Expert knowledge of business, budgeting and accounting principals
- Expert level skills with accounting software and MS Office Suite.
- Working knowledge of grant administration and management.
- Working knowledge of human resources practices and regulations.
- Excellent verbal and written communication skills including the ability to explain accounting and financial information to non-fiscal program managers within the organization.
- Excellent organization and time management skills
- Knowledge of HIPAA and privacy practices.
- Ability to track detail and follow up to complete projects and transactions
- Able to multi-task in a dynamic fast-paced environment with minimal supervision
- Organizational Management—ability to coordinate tasks to compile information and complete projects on time and within budget
- Growth Oriented—interested and willing to learn and apply new skills and interested in continuous improvement both in organizational practices and in professional work
- Problem Solver—intelligent, results-oriented, and analytical; able to identify patterns and recommend adjustments to address issues
- Collaborative—active team participant with the ability to effectively manage relations as well as listen and respond effectively to program staff
- Emotional Intelligence—transparent, empathetic, respectful, conscientious, and inclusionary
- Valid California driver’s license is required. Automobile or other transportation method is necessary for work related travel (e.g. banking).
- Occasional travel to meetings, trainings & conferences.
- Ability to sit for long periods, stand, stoop, reach, lift (up to 20 pounds), bend, with hand and wrist dexterity to utilize computer.
- Vision and hearing required to use computer and to attend teleconferences and communicate with employees and vendors.
- Salary commensurate with experience.
- Non-exempt position.
- Generous Health, vision, dental and retirement benefits as outlined in the benefits summary.
- Paid holidays, paid-time-off (PTO), and long-term sick leave as outlined in the benefits summary.