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Administrative Assistant

Information Technology | Providence, RI | Contract

Job Description
Position: Administrative Assistant
Location: Providence, RI.
Contract Term: 12 months
Hours / Week: 35

The candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO.

• Providing administrative support (calendar management for the CDO/CIO and other I.T. leadership staff; answering phones; greeting visitors; ordering supplies, handling incoming and outgoing correspondence).
• Making travel arrangements, preparation for travel and other related duties
• Processing requests for new positions, replacement positions and other related Human Resource requests
• Coordinating with the Central Business Office on IT-related expenses
• Working with Division of Capital Asset Management and Maintenance to request office space or facility needs.
• Attending meetings as needed and relaying action items across IT and between IT and other Department of Administration divisions or state agencies
• Leading/coordinating small to mid-projects (example: facility space management)
• Arranging special events and IT events (All hands meeting) - working with universities etc. for peer networking/IT advisory, working with local companies
• Acting as a liaison with key vendors and associations

• Excellent organizational skills and a proven ability to plan and prioritize multiple workstreams/tasks.
• Ability to maintain confidentiality and show discretion when necessary.
• Minimum of 3 to 5 years’ experience in office management
• Excellent communication skills, both verbal and written
• Advanced knowledge of Microsoft O365