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Administrative Assistant

Administrative | Buffalo, NY | Full Time

Job Description

Professional Plastics, a leading distributor of high-performance engineering plastic shapes, is currently offering great career opportunities in the plastics industry. We are a family-owned and operated business that values hard work, integrity and ethics. We are interested in hiring motivated professionals who share our core values and desire to be part of a dynamic team. Established in 1984, Professional Plastics has grown to 21 locations across the USA, Singapore & Taiwan. Professional Plastics is an equal opportunity employer and offers competitive pay and benefits.

Position Overview: 

The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the Buffalo branch office. This position supports multiple managers and employees through a variety of tasks related to organization and will be expected to effectively communicate with multiple branches when required. 

The Administrative Assistant will be responsible for confidential and time sensitive material. Must be familiar with a variety of warehouse concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all 

Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and multi-tasking is expected. 

Responsibilities include but are not limited to: i 

  • Processes credit cards and invoice sales orders daily, using required security processes
  • Processes drop ships and transfers requested by other branches
  • Responsible for inventory adjustments
  • Maintains new customer information database
  • Processes credit applications
  • Assists with Purchase Orders for outside processing of material
  • Receives materials, responsible for ensuring material and quantity are correct, notifying management of any discrepancies
  • Releases sales orders, notify sales person of any damage or discrepancies in quantity
  • Responsible for RMA processes 
  • Responsible for communicating shipping information to sales team and customers
  • Processes fabricated jobs through Work in Progress

Experience: Previous administrative experience is required. Experience working in a warehouse and sales environment preferred. Distribution and/or plastic industry is a plus!

Benefits Package: Medical, Dental, Vision, Flexible Spending Account, 401K Plan, Basic Life and AD&D, Voluntary Life Insurance, Long Term Disability and Employee Assistance Program

Equal Opportunity Employer: Disability/Veteran

Job Type: Full time