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Part-Time Assistant to President

General and Administrative | Larkspur, CA | Part Time

Job Description

Looking for a strong professional who is a generalist, organized, strategic and wants to be my right hand. I am looking for an assistant who is flexible, smart, agile, and interested in wearing multiple hats to support me as President of a non-profit. Willing to be detail-minded and a big picture thinker both as an individual contributor and working closely together with others. An experienced assistant with proven exceptional organizational skills who is passionate about staying one step ahead, keeping things on track, and executing. Together we will set your schedule and our work commitments.

 

Responsibilities

As an assistant, you will be responsible for working closely with me to help oversee the general daily operational and functional aspects of my role. You will bring your passion for forward thinking and proactively finding solutions to help keep things on track, stay one step ahead, and get things done. Your role is vital to me as I work to grow a non-profit organization seeking to help people improve their lives through meditation. Your specific tasks will include the following:

 

  • Provide executive support to the President

  • Effectively prioritize and track tasks

  • Perform regular administrative duties

  • Assist with the composition, editing, and proofreading of internal and external communication

  • Create and document workflows for task management, document control, complex file management, email and correspondence management, event planning, and time management

  • Project manage key efforts to closure

  • Organize, manage, and collaborate in Asana

  • Lead event planning, coordination, and promotional activities

  • Assist with other special projects as they arise

  • Thought partnership - help prioritizing business and organizational development and assessing resources and needs

  • Perform online research

  • Perform basic graphic design and website updates in WordPress

  • Outreach to potential partners such as bookstores and boutique shops

 

Qualifications

  • Proactive

  • Detail and deadline oriented

  • Exceptionally organized

  • Solution-oriented, always thinking one step ahead

  • Operational-minded, naturally thinking of ways to improve workflows, efficiency, etc

  • Technologically proficient and constantly exploring new solutions (particularly using Excel, Asana, etc…)

  • Committed to excellence in supporting the President in guiding and furthering the work of the organization

  • Strong written, phone, and in-person communication skills, including note-taking skill

  • Ability to process information quickly, organize and keep track of details, meet new deadlines on short notice, and adapt to changing priorities

  • Project management expertise, ability to make sound judgment calls on priorities and deadlines

  • Strong problem solving and analytical skills

  • Professional maturity, self-awareness, and unflappable demeanor

  • A positive motivation to help others

  • A direct communicator who is equally comfortable speaking up with solutions potentially not considered and also accepting when suggestions are passed over

  • Does not personalize decisions and/or feedback, is professionally mature

  • An individual who is comfortable with being managed and can also work independently in the day-to-day execution of work

  • A collaborative, service-oriented mindset to contribute to the work of the President supporting the greater good of the organization and a small administrative team

 

Experience

  • Success in similar roles

  • MS Office (with emphasis on Excel and Word)

  • Asana

  • Google Suite

  • Dropbox

  • Proven Project Management expertise

  • Office Management

  • WordPress, Email Marketing (MailChimp), Webinar software (Zoom, Go to Meeting)

  • Creative/design skills for flyers and other collateral (Photoshop, InDesign)

  • Social Media Marketing and Advertising

  • Event planning, coordination, and promotion

 

Additional Helpful Experience

  • Nonprofit Experience

  • Hospitality/Customer Service/Customer Success

 

Location: Remote with ability to meet at least weekly in person in Marin

Part-time: 15 - 20 hrs per week to start with potential to expand

Compensation: DOE

 

Interested candidates should submit a cover letter, a resume, and a short video by replying to this posting with “Assistant to President Opportunity” in the subject line. The video should be 1 - 2 minutes and should tell me 1) briefly about yourself and what draws you to this opportunity, and 2) describes one thing you have learned over the past year that has improved your quality of life.