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Executive Assistant (Remote)

Operations | New York, NY | Full Time

Job Description

Executive Assistant (Remote)

Would you like to join a dynamic start-up with a vibrant, dedicated, and supportive team? Pearl is looking for an Executive Assistant to work remotely from anywhere in the US. (We have been fully remote since our founding.)

Pearl is a national start-up that certifies high-performing homes: homes with efficient heating and cooling, solar, smart home devices, resilient features and much more. Pearl’s certification drives demand for these improvements by capturing their value for resale and appraisal. 

Our mission is to make our global community a better place by giving homeowners the tools to improve their homes’ health, comfort, efficiency, resilience — and value. We are passionate about improving the performance of residential buildings as a way to improve people’s lives and reduce greenhouse gas emissions.

This position will support two executives, the President/Cofounder and Chief Technology Officer, and provide general operations support, with responsibilities related to finance, IT, and project management. 


Responsibilities:

  • Maintain executive calendars, schedule meetings, prepare and distribute agendas, attend meetings and take notes when appropriate

  • Coordinate travel, manage executive emails and expense reports

  • Draft correspondence to a wide range of clients, vendors, and partners

  • Help with the improvement and maintenance of Pearl’s document storage system

  • Support finance with budget coordination and related items

  • Provide occasional basic internal tech support, administer software licenses  

  • Assist with planning, implementation, and management of special projects

  • Under pandemic circumstances, Pearl does not require staff to travel, but when travel becomes safer, some occasional travel may be required for staff meetings. 

 

Requirements:

  • Authorization to legally work in the US

  • Minimum Two-year degree

  • Minimum three years experience in an Executive Assistant role

  • Exceptional organizational skills: you have the ability to ensure that executives’ schedule are planned and organized, and that tasks large and small do not fall through the cracks

  • Excellent writing skills: you have the ability to draft an email to a funder or a contractor, write a concise statement about Pearl’s operations for an insurance application or a detailed summary of a meeting that captures all essential action items -- each in appropriate prose and with no need for grammatical corrections

  • Outstanding people skills: you are diplomatic, engaging, and yet firm in dealing with a wide range of people

  • Flexibility and willingness to engage in a wide range of projects


Nice to have:

  • Previous startup experience 

  • Experience in any of the following fields: home contracting, solar, energy efficiency, building performance, building science

  • Four-year degree

  • Experience using Salesforce, familiarity with Google Workspace

  • IT support experience, particularly in a Macintosh environment


Why work at Pearl?

  • We offer great growth opportunities in a dynamic, growing startup

  • We are a mission-driven company, and we love what we do

  • Pearl’s company culture is centered around our core values, the first of which is equality between people. We value diversity, celebrate our differences, and learn from one another. Pearl is an equal opportunity employer, and candidates from all backgrounds and life experiences are encouraged to apply. 

  • Our company culture is supportive, team-based, and fun

  • We are 100% remote - work where you feel comfortable


Compensation and Benefits:

  • Market-based compensation

  • Standard medical, vision and dental coverage provided for employees and their families, with optional upgrade coverage, where the employee covers only the difference in cost

  • Healthcare and dependent care spending accounts, life insurance, cell phone service, and a 401(k)

  • 15 days of paid time off during the calendar year, plus holidays, sick days and paid parental leave