The part-time Sales Coordinator will provide administrative support to enable the Sales Department to increase sales, expand and enhance current products/services, create new products, improve customer experience, research new revenue streams, and to serve as another point of contact for exhibitors, sponsors, and advertisers.

Duties & Responsibilities:

• Create exhibit events, booth inventory, and invoices in Aptify or new CRM system
• Collaborate in clean data efforts
• Send confirmations for all exhibitions and provide clear communication to all exhibitors and sponsors to ensure a smooth registration process and positive experience
• Ensure that all exhibitor information, company abstracts, and sponsor logos for website and event mobile app are collected for all events
• Monitor Cadmium and follow up to ensure tasks are being completed by exhibitors/sponsors
• Prepare Sales Department shipments for meetings
• Organize Sales Staging Office and files
• Work with Programs Department when needed
• Work with Registration to ensure that all exhibitor badges are collected for each meeting
• Work with the Accounting Department to ensure receipt of payments and reconciliation of meetings, website, and publication ad sales
• Enter new sales leads and update contact information and topic codes in Aptify and/or HubSpot
• Collect and organize ad materials for all digital publications and websites
• Upload ads to websites (PDA Website, PDA Letter, PDA Journal, Caboodle and Email Marketing avenues)
• Performs all other duties as assigned

Education/Experience:

• Bachelor’s Degree in a related field or four years equivalent experience or equivalent combination of education and experience.

Competency: To perform the essential functions of this position and the job successfully, an individual should demonstrate the following competencies.

• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality
• Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills
• Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to take direction, and accomplish tasks efficiently, on time and accurately
• Ability to prioritize work and to organize a remote work environment
• Ability to work independently with minimal guidance as well as within a team
• Ability to apply sound judgment and use discretion when dealing with sensitive information
• Excellent interpersonal, analytical and communication (both written and oral) skills
• Ability to work in a team-oriented environment
• Excellent organizational skills
• Knowledge of proven competency in Microsoft Suite, Teams, and Design/Desktop Publishing Programs

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to independently ascend and descend stairs
• Ability to independently reach, twist and bend
• Ability to independently remain stationery for extended periods of time
• Ability to independently lift up to 30 pounds when required by work assignment