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Biospecimen Coordinator

Research Operations | San Francisco, Ca | Full Time

Job Description

The Parker Institute for Cancer Immunotherapy (“PICI” or the “Parker Institute”) is a not- for- profit organization whose mission is to accelerate the development of immunological cures for cancer through innovative science, advanced technologies and new modes of research collaboration. The Institute is based in San Francisco, California and officially launched in April 2016.

To achieve its mission, PICI has established significant new cancer immunology research centers at six of the top cancer research and treatment institutions in the country (M.D. Anderson Cancer Center, Memorial Sloan-Kettering Cancer Center, Stanford University, University of California-Los Angeles, University of California-San Francisco, and University of Pennsylvania), and will organize and support a portfolio of advanced, collaborative research efforts across this consortium.


Overview of the Role

The BC is responsible for working closely with PICI leadership team to develop and implement a robust plan for shared biospecimen resources across the PICI sites and to manage these resources on an ongoing basis. This position will work closely with the Research Operations team to establish high quality biorepository needs for the Institute, evaluate options for biospecimen collection, processing, quality control, management, tracking, and storage. 


Reporting Structure and Team

The Biospecimen Coordinator reports to the Director of Biorepository Operations and is a key member of the Research Operation team.


Essential Job Functions

  • Assist in management of all clinical samples (tissue, blood, etc.), from collection during clinical trial to final disposition and storage
  • Be one of the Point of Contacts for all biospecimen study team requests including vendor contracts, SOWs, and lab specifications/ SOPs, Biospecimen tracking and reconciliation activities
  • Help in management of the day-to-day operations of Biorepository
  • Help in vendor management for specimen Biorepository
  • Monitor and track incoming and outgoing repository specimen shipments
  • Review specimen related reports for actionable issues
  • Help in repository audits
  • Participate in establishing all repository PICI-specific SOPs (sample receiving, registering, shipping, destruction, data query resolution, label generation/printing, monitoring systems, etc.)
  • Performs general administrative functions such as clinical trial tracking and coordinate kit production to meet deadlines
  • Tracks and maintains study information and study progress
  • Maintains and ensures all documentation is in a state of audit-readiness Maintains accurate tracking and reporting of study management data
  • Performs all responsibilities in accordance with Standard Operating Procedures, established guidelines and work instructions, and appropriate industry and Good Clinical Practices standards
  • Supports other projects as assigned
  • Performs data entry into designated clinical tracking systems in accordance with project requirements, including collection of information from designated clinical team members, CROs, vendors, etc.
  • Coordinates communication for defined tasks and tracking information between the study team and vendor
  • Identifies and contributes to areas of best practice and process improvement


Knowledge, Skills, and Experience

  • BA/BS in health of life sciences or related degree
  • Experience within a clinical laboratory and clinical trial settings required
  • Prior experience as Clinical Trial Coordinator / Clinical Trial Assistant highly preferred
  • 2+ years of experience, or extended education, in clinical research
  • Attention to detail
  • Familiar with concepts of clinical research and able to work effectively in a team environment
  • Ability to deal with time demands, incomplete information or unexpected events
  • Must possess excellent interpersonal skills
  • Proficiency in Word and Excel
  • Excellent written and verbal skills
  • Solid organizational skills, including attention to detail and multi-tasking skills